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Hopkins Community Education and the Lindbergh Center are committed to providing a safe and healthy environment for our staff and users. We have developed this COVID-19 Preparedness Plan in response to the COVID-19 pandemic.

COVID-19 Policies and Procedures Information for Facilities Users and Employees — Download Version

Please note: The download version of this preparedness plan may not be accessible with a screen reader or other accessibility device. Accessible text is included on this page.

COVID-19 Policies and Procedures Information for Facilities Users and Employees

Updated March 15, 2021

Hopkins Community Education and the Lindbergh Center (LC) are committed to providing a safe and healthy environment for our staff and users. We have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. All employees are all responsible for adhering to this plan. Our goal is to mitigate the potential for the spread of COVID-19 in our facility and communities, and that requires full cooperation from our staff, management, and users. Only through this partnership can we maintain the safety and health of our employees and users. Recommendations from the Minnesota Department of Health (MDH) and the Center for Disease Control (CDC) were used to prepare this document and will be consulted for future changes.

All employees are responsible for complying with all aspects of this COVID-19 plan. The LC managers and supervisors have our full support in enforcing the provisions of this policy.

Updated Member and User Policies

The following updates have been made to our current policies to ensure physical distancing, cleanliness practices, and safety measures can all be met and followed.

Mask/Face Coverings

Masks must be worn by all event attendees and building visitors. This includes the participants in approved athletic competitions. (MSHSL Guidelines will dictate the procedures during High School League competitions). For all events, MDH guidance will be used to determine any masking exceptions. Hopkins Public Schools has no exception policy for event participants, spectators, or staff. This also applies to fully vaccinated individuals.)

Physical Distancing

The term “physical distancing” is commonly used in today’s media, but it can be difficult to know what it actually means. Physical distancing refers to measures being taken to limit where and when people can gather. The goal is to stop or slow the spread of infectious disease. In general, 6 feet of separation is the distance that is recommended. This recommendation is most important in all gatherings in Hopkins facilities and on our grounds.

• Limit gatherings to 10 people, hold classes outside when possible
• Mark spots or seats 6 feet apart
• Practice good hand washing at the start and end of each activity
• Follow parent pick-up and drop-off guidelines

User Agreement

• Upon entering the facility, members understand they are entering at their own risk and agree to practice physical distancing and cleaning procedures.
• If a user fails to comply with physical distancing and cleaning protocols, an employee can ask them to leave the facility.

Hours

• LC Hours will be 6 a.m.-10 p.m. weekdays.
• Weekends will be open from 8 a.m.-5 p.m.
• The facility will have limited participant use based on physical distancing practices.

Ages

• Users must be 14 years of age or older to be in the facility without an adult.
• Anyone under age 14 must have direct adult supervision
  • The adult supervisor is required to be 18 years of age or older and be in the direct vision of the child they are supervising.

Check-In

• Users should assess their health prior to entering the facility.
  • If you are feeling sick and/or have experienced symptoms (example: fever, cough, or shortness of breath) we ask that you please stay home.
• Upon entering the facility, everyone is required to practice enhanced hygiene measures by sanitizing their hands and practicing appropriate physical distancing measures.
  • Physical distancing requires maintaining six feet of distance between you and all other people who are not your immediate family members.
• Everyone will need to check-in in order to use the facility (please make sure to maintain physical distancing during the check-in process).
  • If there is not an employee at the front desk to check you in, you must call the number provided at the desk for staff to come and check you in.

Community Equipment

• Community equipment will not be available, including:
  • Lockers
  • Fitness mats
  • Sports equipment (basketballs, volleyballs, soccer balls, etc.)
• Members should bring in their own water bottle. When using the LC water station, members should wipe down the station before and after use.

Fitness Equipment

• Fitness equipment may be rearranged to ensure maximum space between users to include a minimum of six feet between people using them.
• Members are required to clean machines and any other equipment used, including free weights, before and after each use. Appropriate cleaning supplies will be provided.

Weight Room

• Weight room equipment may be rearranged to ensure maximum space between users to include a minimum of six feet between people using them.
• Members are required to clean machines and any other equipment used, including free weights, before and after each use. Appropriate cleaning supplies will be provided.

• Free weight exercises that require a spotter cannot be conducted while honoring social distancing norms. Safety measures in all forms must be strictly enforced in the weight room.

Cardio Room

• Cardio room equipment may be rearranged to ensure maximum space between users to include a minimum of six feet between people using them.
• Members are required to clean machines and any other equipment used, including free weights, before and after each use. Appropriate cleaning supplies will be provided.

Common Areas

Seating areas will be appropriately spaced to ensure social distancing can be practiced. The seating areas will be sanitized throughout business hours.

Outdoor Facilities

• Use of outdoor facilities will abide by MDH and CDC recommendations for physical distancing.
• Outdoor facility users must provide group size and a strategic plan for how they will monitor and enforce physical distancing.
• Failing to abide by physical distancing and public health and hygiene recommendations may result in cancellation of future events with no refund.
• Eleyo permits to include COVID-19 communication.
• No sunflower seeds or gum allowed on field spaces.

Aquatics Facilities

• Pod sizes and occupancy must remain in accordance with MDH and MSHSL guidelines.
• All users must shower prior to entering the pool. Athletes can shower at home immediately before coming to the facilities, or use the Hopkins Schools Facilities.
  • If using Hopkins Schools facilities, social distancing must take place in the locker rooms.
  • Locker rooms are to only be used for restroom use and showering.
• No spectators or parents in the pool area.

Youth Sports

• Youth sports may utilize our indoor and outdoor facilities.
• Facility users must create consistent pods of the same staff, volunteers, and participants with a maximum number of people in pods in accordance with the MDH guidelines.
• Groups must be in compliance with Safe Sport mandates (federal law).
• Observers should not attend youth sports practices.
• Try to keep any play or interaction between players contactless whenever possible.
• All entrants will need to wear cloth face coverings when appropriate.

Performing Arts Venues

• Rental users are responsible for adhering to the guidelines established in this document and are encouraged to enhance their own guidelines.
• Within MDH guidelines our facility capacities have been adjusted. Please contact your event manager for your specific venue numbers.
• Events are to only allow staff and performers to be present at our venues. General audience members and spectators guidelines will be updated in conjunction with CDC and MDH guidelines. Streaming and recording of performances are recommended for general consumption.
• Recommended that registrations and purchases be done in advance.
• Follow designated traffic flows to mitigate the congestion and crowding at entry/exit points.
• Seating in approved rows and arrangements with necessary adjustments to be made by the event organizer and facility staff.
• Masks are required during the entire duration of the event with the exception of specific performance on stage.
• Planning and arranging of performances to reduce the amount of time performers are at the venue.

Spectator Capacities

Spectator limits will be updated and changed as health information changes. Our team will follow the recommendations of the CDC and MDH to set and update maximum capacities for events. Please work directly with your event manager on any questions or concerns related to attendance and spectator limits.

Employee Manual Update

Priority while working any shift is on cleanliness and safety. The following updates have been made for all employees. Employees should follow expectations already in place along with these updates.

Employee Scheduling

Employees will be surveyed prior to being scheduled to ensure they are comfortable with the expectations during their scheduled shifts.

• Prior to working any scheduled shifts, employees must review these policies and procedures for any updates.
• There will be scheduled coverage for the front desk from 6 a.m.-9 p.m. each day. The facility will close at 8 p.m. to all users. This provides one hour to complete end-of-day cleaning duties.

Before Coming to Work

• If you are feeling sick and/or experiencing any symptoms of illness (example: fever, cough, or shortness of breath), please notify your supervisor immediately and stay home.
• Employees who are well, but who have a family member at home with COVID-19, should notify their supervisor and follow CDC recommended precautions.
• Employees will practice enhanced hygiene practices.

While at Work

• Employees will practice enhanced hygiene by washing/sanitizing hands upon arrival for a shift.
• Avoid touching your eyes, nose, and mouth at all times.
• During their shift, employees are required to wear cloth face coverings at all times.
• Cover your mouth and nose with a tissue when you cough or sneeze, or use the inside of your elbow. Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds. If soap and water are not available, use hand sanitizer containing at least 60% alcohol.
• Limit close contact with others and maintain a distance of at least 6 feet, when possible.
  • Remind customers to maintain 6 feet distance from workers and other customers with verbal announcements and written signage.
• CDC recommends wearing cloth face coverings in public settings where other physical distancing measures are difficult to maintain, especially in areas of significant community-based transmission. Cloth face coverings may prevent people who don’t know they have the virus from transmitting it to others.
• Encourage customers to use touchless payment options, when available. Minimize handling cash, credit cards, reward cards, and mobile devices, where possible.
• Avoid exchanging paper and coin money:
  • Clean and disinfect frequently touched surfaces such as workstations, cash registers, payment terminals, door handles, tables, and countertops on a routine basis. Follow the directions on the cleaning product’s label and clean hands afterward.
• Employees will be provided with gloves to use while cleaning. Gloves should be changed frequently to avoid cross-contamination.
• Employees will ensure users are following all policies and also encourage and reinforce the above policies and procedures related to health and hygiene. If there are concerns regarding a user not following policies staff can contact Nicole Hancock at 952-988-4518 or Dre Jefferson 952-988-4071 for assistance.

Cleaning Expectations

• Employees will wash their hands before and after assigned cleaning duties.
• Employees will complete hourly fitness equipment cleaning and will document upon completion.
• Employees will complete all other cleaning tasks as assigned and document upon completion.

Sick User

If a user becomes sick while on-site follow the below steps:

1. Contact coordinating staff/manager.
2. Mask and isolate immediately.
3. Contact custodial staff to let them know they will need to clean and disinfect the area.
4. Document member name and contact information.
5. Move all staff and members to a safe distance so cleaning/disinfecting can be performed.

Confirmed Case of COVID-19

If there is a confirmed case of COVID-19 from a member or employee working in the district, we may be notified from the Minnesota Department of Health and will follow state instructions on how to proceed. If anyone informs a staff person of a confirmed case (lab or clinical) let your supervisor know immediately. More information can be found on the CDC Website.

Important Notice:

Privacy of families is critical during this time. In accordance with HIPAA (Health Insurance Portability and Accountability Act), names and information of those that have been identified as positive for COVID-19 or those that went home sick are not to be shared (staff or members). Sharing of this information violates HIPAA and can result in discipline. The health conditions of members, staff, or families cannot be disclosed to anyone.

For more information, visit Coronavirus Disease 2019 (COVID-19) or call the COVID-19 hotline at 651-201-3920 or 1-800-657-3903.

How to Handle User Questions and Phone Calls

These phrases may be helpful:

• Thank you for your question, I will transfer you to my supervisor who can provide that information for you.
• These are our updated policies to support physical distancing. We appreciate your feedback and I will make sure to share it with my supervisors.

We work with your budget

Rental fees are determined by the classification of your organization and are calculated on a per hour basis. Rental time begins at the determined entry time and ends at the projected completion of the event.

• Class A: Hopkins School District sponsored activities requested by a district staff member or program.
• Class B: Youth-serving public agencies or organizations, charitable, and other youth nonprofit serving organizations. 
• Class C: Fraternal/service organizations, faith communities (services, educational and recreational activities) and special interest groups not having nonprofit status.
• Class D: Individuals, private agencies, companies, and vendors using District facilities for commercial purposes or for profit.

For more information, fill out a Request for Information for your event(s) for pricing options or review our Community Use of School Facilities Handbook.

Community Use of School Facilities Handbook 2021-2023