• 2021-2022
  • Regular Meeting

Official School Board Minutes

Regular Meeting of the School Board
April 19, 2022

The regular meeting of the Board of Education of Independent School District 270 was conducted in person on Tuesday April 19, 2022. The meeting was called to order at 6:05 p.m.

School Board members present: Treasurer Steve Adams, Chair Jennifer Bouchard, Director Rachel Hartland, Director Jason Ross, Director Tanya Khan and Clerk Katie Pederson. School Board members absent: None. Vice Chair Andreson attended the meeting virtually from: 1433 10th Ave. S., Fargo, ND 58103. School Board members absent: None.

Student Board reps present: Parker Chelikowsky (12). Student Board reps absent: None.

Staff members present: Superintendent Rhoda Mhiripiri-Reed. Staff members absent: None.

Open Agenda

Bouchard explained that Open Agenda is facilitated through a designated voicemail box for recorded messages to be played at the meeting. She noted that no public comments were presented.

Reports

Scholar Board Representative

Scholar Board Representative Chelikowsky highlighted events and activities happening at Hopkins High School.

Superintendent

Superintendent Mhiripiri-Reed highlighted scholar events at various sites.

Approval of Agenda 

Adams moved; Hartland seconded; to approve the agenda as presented. Carried.

Consent Calendar 

Pederson moved; Adams seconded; to approve the Consent Calendar with the exception of item F). A) Approval of Minutes — Regular Meeting Conducted on April 5, 2022; B) Human Resources — Personnel Updates; C) Policies in Second Read [203.5]; D) Designation of Dr. Rhoda Mhiripiri-Reed as Individual Official with Authority (IOwA) and Alise Hofstad-Parkhill as proxy for SY 2022-23; E) Board Written Response to American Indian Parent Advisory Committee (AIPAC) Vote of Nonconcurrence. Carried.

As presented by Chair Bouchard at the 5:00 p.m. Workshop earlier this evening, item F) Resolution Modifying Educational Programs and Positions, was dropped to New Business Item C.

Treasurer’s Report 

Treasurer Adams highlighted expenses of interest. Bouchard moved; Adams seconded; to approve financial disbursements in the amount of $1,029,242.15 for the period of March 29, 2022 through April 11, 2022. Carried.

Policies in First Read

532: Use Of Crisis Teams And Police Officers To Remove Students With Ieps From School Grounds

550: Entrance Ages

Lightfoot presented the policies above. Chelikowsky noted that the Monitoring Committee made changes through an equity lens and reference to Policy 506: Student Conduct and Discipline. Chair Bouchard asked for clarification on the change from “Reasonable” to “Appropriate” in Policy 532. Chelikowsky and Ross stated that the change presented a softer tone in respect to action. Lightfoot confirmed Hartland’s question surrounding police liaison officers, noting the policy is specific to agents only employed by Hopkins Public Schools (HPS). HPS is not able to enforce policy on state officers without an agreement or partnership. Mhiripiri-Reed reiterated that this policy is rarely enforced. Lightfoot noted minor changes to policy 550. Andreson moved; Adams seconded; that the Board approves the above policy in First Read; further, the Board directs the Administration to prepare the policies (with suggested revisions) for approval in Second Reading at the next meeting (as part of Consent). Carried.

Revised FY 2021-2022 & Preliminary FY 2022-2023 Approval of Budget

Superintendent Mhiripiri-Reed framed the processes Hopkins Budgeting used to prioritize instructional and operational focus areas to inform the predictable staffing model 2.0. Director of Business Services, Tariro Chapinduka met with the Board during the 5:00 p.m. Workshop to discuss the fiscal year 2022 Revised Budget and the preliminary fiscal year 2023 budget. He presented the results below: When the budget was presented to the Board in June 2021, a 2.45% increase from the state had not been included. This along with state resources such as Elementary and Secondary School Emergency Relief Fund (ESSER), the American Rescue Plan (ARP), COVID-19 test programs and expanded summer learning awards have since been factored in.

Fiscal Year 2021-22 Revised Budget

General Fund: The revised general fund revenue now sits at $109,359,647 and expenditures at $107,905,611 leaving the district with a surplus of $1,454,036.

Food Services: The revised general revenue now sits at $3,861,508 and expenditures at $3,844,770 leaving the district with a surplus of $16,738.

Community Education: The revised general revenue now sits at $9,296,401 and expenditures at $8,980,884 leaving the district with a surplus of $315,517.

Chapinduka highlighted that the budget is a moral document and that Hopkins Public Schools remains in a structurally balanced budget. For the 2022-23 fiscal year preliminary budget, areas of focus included: continued support for Vision 2031, restorative practices and wellness, personalized learning, aligning decision switch strategic goals, and transparency.

Fiscal Year 2022-23 Preliminary Budget

Budget Allocation Components Factored in:

  • Using Predictable Staffing Model (PSM) 2.0 as a base allocation
  • 2% increase from the state
  • 3% cost of living adjustment (COLA)
  • 3% fringe benefit
  • 7% purchased services
  • 5% utilities and energy inflation
  • Site specific discretionary dollars to identify building specific priorities
  • de-centralized site specific instructional materials
  • ESSER III allocations (the state mandated that 20% of the ESSER III must be mitigated for learning loss and distributed to buildings)
  • Enrollment projections are anticipated to remain flat

General Fund: Using the above factors, the projected general fund revenue and expenditures sit at $111,838,793 with a surplus/deficit at $0 to facilitate a structurally balanced budget.

  • School allocations: 66%
  • Department allocations: 6%
  • District wide allocations: 28%

Food Services: The predicted general fund revenue is $4,126,378 with expenditures of $4,113,384 for a surplus of $12,994.

Community Education: The predicted general fund revenue is $9,360,254 with expenditures of $8,434,795 for a surplus of $925,459.

Chapinduka noted the work of innovative programs at Hopkins in addition to the creative funding from the state have allowed for a positively predicted budgetary outcome. However, enrollment, continued federal funding and economic uncertainty remain considerations that will influence the 2022-23 budget. Board members shared questions and comments on the presentation and its alignment with Vision 2031. Adams moved; Khan seconded; that the Board approves the FY 2021-2022 revised budget and the FY 2022-2023 preliminary budget. Carried.

Resolution Modifying Educational Programs and Positions

At the 5:00 p.m. Workshop held earlier this evening, Chair Bouchard proposed moving this item from Consent to New Business to edit and discuss the resolution. Assistant Superintendent Nik Lightfoot presented the timeline to the Board during the workshop noting that this is the second of three resolutions.

Chair Bouchard presented the resolution as follows:

WHEREAS, the School Board of Independent School District 270 adopted a resolution on March 1, 2022 directing the administration to make recommendations for modifications in programs and positions, and

WHEREAS, said programming and fiscal resources available have been preliminarily approved by the School Board,

BE IT RESOLVED BY THE School Board of Independent School District 270, that the administration use the preliminary 2022-2023 school-year budget to determine the specific FTE reductions that are necessary to meet the 2022-2023 school-year financial terms and present the necessary licensed FTE reductions at the May 10, 2022 School Board meeting.

Adams moved; Hartland seconded; that the Board approve the revised resolution Modifying Educational Programs and Positions. Those voting in favor thereof: Hartland, Pederson, Adams, Bouchard, Khan, Ross, and Andreson. Those opposed: None. Carried.

Board Member Reports

Board members reported on recent educational activities/events in which they have participated. 

Public Comment — Items Not on Agenda

Bouchard noted that no public comments were presented for items not on the agenda. Andreson moved, Adams seconded, to adjourn the meeting at 7:49 p.m. Carried.

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Katie Pederson, School Board Clerk