• 2021-2022
  • Organizational Meeting

Official School Board Minutes

Organizational Meeting of the School Board
August 17, 2021

The organizational meeting of the Board of Education of Independent School District 270 was conducted in-person and streamed virtually, on Tuesday, August 17, 2021. The meeting was called to order at 6:00 p.m.

School Board members present: Treasurer Steve Adams, Vice Chair Shannon Andreson, Chair Jennifer Bouchard, Director Tanya Khan, Director John Kuhl, and Clerk Katie Pederson. School Board members absent: Director Fartun Ahmed.

Student Board reps present: Imani Kerre-Mongi (grade 12) & Keymora Searles (grade 11). Student Board reps absent: None

Staff members present: Superintendent Rhoda Mhiripiri-Reed. Staff members absent: None

Approval of Agenda

Andreson moved, Pederson seconded, to approve the agenda as presented. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Resolution Designating Depositories for School Funds

Pederson moved, Kuhl seconded, approve the proposed depositories for the 2021-22 school year as follows:

Checking Account Depository, Payroll, Food Services & Community Ed:

US Bank/Minnesota School District

General, & Student Activities Accounts:

Liquid Asset Fund

Investment Depositories: 

Wells Fargo Investments

US Bancorp

Public Financial Management

Minnesota School District Liquid Asset Fund

Prudent Man Advisors (PMA)

UBS Financial Services, Inc.

CBIZ

Fidelity

MetLife

Cash Transfer Accounts: 

US Bank/

Minnesota School District Liquid Asset  Fund

Custodian of Investment Collateral: 

US Bank/

Minnesota School District Liquid Asset Fund

 

 

Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Resolution Authorizing Electronic Funds, Transfers and Investments

Adams moved, Bouchard seconded, to adopt the proposed resolution authorizing the use of electronic fund transfers and investments as follows:

RESOLVED, that the Director of Business Services (Tariro Chapinduka) and Controller (Jason Stegeman), be authorized to make or cause to be made electronic funds transfers between School District accounts,

RESOLVED FURTHER, that Director of Business Services (Tariro Chapinduka) and Controller (Jason Stegeman) be authorized to open or cause to be opened investment accounts with designated institutions in consideration of terms, conditions, and covenants required by such institutions; to endorse or cause to be endorsed on behalf of the District any drafts, orders, certificates, checks, or other investment instruments in connection with such accounts; and to make or cause to be made deposits to such accounts by check, draft, order, or electronic funds transfer;

RESOLVED FURTHER, that unless superseded, any and all resolutions heretofore adopted by the Board of Education and certified to depositories designated at the Organizational Meeting of August 17, 2021, governing the operation of this District’s account(s) with them, be and are hereby continued in full force.

Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Designation of Official Newspaper

Board members clarified that the newspaper no longer delivers to every household, rather it is now a subscription. Adams moved, Khan seconded to designate the Hopkins, Minnetonka and Golden Valley Sun Sailor/Sun Post publications at the official newspaper(s) of the Hopkins Public Schools for the 2021-22 school year. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Appointment of Legal Firms

Khul moved, Adams seconded that the Board approves utilization of the legal services — as provided through Ratwik, Roszak & Maloney — at hourly rates of $125-$220 per hour for the 2021-22 school year, dependent upon the services required. Further, the board allows District Administration the discretion for the 2021-22 school year, to seek other legal counsel and/or utilize a licensed attorney when there is a need to acquire special expertise. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Review of School Board Policy 253: Board Member Compensation and Expenses

The Board discussed and moved that the Board compensation and stipend for the Board Chair be increased by 2% for 2021-22 school year ($5,689.84 annually, with a $778.00 stipend for the Chair ($6,467.84)). Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Pederson moved, Adams seconded that term life insurance in the amount of $50,000 for each Board member be continued (total cost of the insurance for the seven Board members is approximately $508.20 [$72.60/person]; no increase from 2020-21). Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Authorization of Memberships

Adams moved, Kuhl seconded, That the Board authorizes continued memberships in AMSD, MSHSL, and MSBA for the 2021-22 school year. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

Pederson moved, Adams seconded to adjourn the meeting at 6:32 p.m. Those voting in favor thereof: Adams, Andreson, Khan, Kuhl, Pederson, and Bouchard. Those unable to vote: Ahmed. Those opposed: None. Carried.

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Katie Pederson, School Board Clerk