616: School District System Accountability

Policy reflects Minnesota statute and aligns with other District 270 policies.


The purpose of this policy is to ensure that the strategic and operational work of the Hopkins School District promotes higher academic achievement, utilizes data to make programming decisions, and involves stakeholder input.


The School District maintains a system to continuously review and improve local standards, instruction, curriculum, and assessment, which includes substantial input by staff, students, parents or guardians, and local community members. The School District will be accountable to the public and the state through annual reporting.


A. “Credit” means a student’s successful completion of an academic year of study or a student’s mastery of the applicable subject matter, as determined by the School District.

B. “Graduation Standards” means the credit requirements and locally adopted content standards or Minnesota Academic Standards that School Districts must offer and certify that students complete to be eligible for a high school diploma.

C. “World’s best workforce” means striving to: meet school readiness goals; have all third grade students achieve grade-level literacy; close the academic achievement gap among all racial and ethnic groups of students and between students living in poverty and students not living in poverty; have all students attain career and college readiness before graduating from high school; and have all students graduate from high school.


A. School District Goals

1. The School Board has established school district-wide goals which provide broad direction for the District. Incorporated in these goals are the graduation and education standards contained in the Minnesota Academic Standards and federal law. The broad goals shall be reviewed annually and approved by the School Board. The School Board shall adopt annual goals based on the recommendations of the Educational Services Advisory Committee.

2. The improvement goals should address recommendations identified through the ESAC process. The School District’s goal setting process will include consideration of individual site goals. School district goals may be developed through an education effectiveness program, an evaluation of student progress committee, or through some other locally determined process.

B. System for Reviewing All Instruction and Curriculum.

Incorporated in the process will be analysis of the School District’s progress toward implementation of the Minnesota Academic Standards. Instruction and curriculum shall be reviewed and evaluated by taking into account strategies and best practices, student outcomes, principal evaluations under Minn. Stat.

[See attached resource for the Curriculum Review Cycle.] 

C. Implementation of Graduation Requirements

1. The School Board shall appoint a Graduation Standards Implementation Committee (ESAC) which shall advise the School Board on implementation of the state and local graduation requirements, including K-12 curriculum, assessment, student learning opportunities, and other related issues. Recommendations of this committee shall be published annually to the community. The School Board shall receive public input and comment and shall adopt or update this policy at least annually

[Note: The Graduation Standards Implementation Committee may be comprised of an existing committee such as the Advisory Committee for Comprehensive Continuous Improvement of Student Achievements. Regardless of whether a new committee or an existing committee is utilized, the committee should be comprised of representatives of the community, including equal representation from school board members, students, parents, teachers, representatives of local businesses, and representatives of the community at large. Among these members should be individuals who are able to represent the needs of students throughout the district including students with special needs.]

2. The School Board shall annually review and determine if student achievement levels at each school site meet federal expectations. If the School Board determines that student achievement levels at a school site do not meet federal expectations and the site has not made adequate yearly progress for two consecutive school years, ESAC shall work with the school site to adopt a plan to raise student achievement levels to meet federal expectations. ESAC may seek assistance from the Commissioner of the Minnesota Department of Education (MDE) (Commissioner) in developing a plan which must include parental involvement components.

3. The educational assessment system component utilized by the School Board to measure individual students’ educational progress must be based, to the extent annual tests are administered, on indicators of achievement growth that show an individual student’s prior achievement. Indicators of achievement and prior achievement must be based on highly reliable statewide or districtwide assessments. The School Board will utilize models developed by the Commissioner for measuring individual student progress. The School Board must coordinate with MDE in evaluating school sites and continuous improvement plans, consistent with best practices.

D. Educational Services Advisory Committee (ESAC)

1. ESAC will meet to advise and assist the School District in the implementation of the school district system accountability and comprehensive continuous improvement process.

2. ESAC, working in cooperation with other committees of the School District [such as the Technology, Educational Effectiveness, Grade Level, Site Instruction, Curriculum and Assessment Committees, etc.], will provide active community participation in:

a. Reviewing the School District instructional and curriculum plan, with emphasis on implementing the Minnesota Graduation Standards; 

b. Identifying annual instruction and curriculum improvement goals for recommendation to the School Board;

c. Making recommendations regarding the evaluation process that will be used to measure School District progress toward its goals;

d. Advising the School Board about development of the annual budget.

3. ESAC shall meet the following criteria:

a. ESAC shall ensure active community participation in all planning for instruction and curriculum affecting Graduation Standards.

b. ESAC shall make recommendations to the School Board on school district-wide standards, assessments, and program evaluation.

c. Building teams may be established as subcommittees to develop and implement an education effectiveness plan and to carry out methods to improve instruction, curriculum, and assessments as well as methods to use technology in meeting the School District improvement plan.

d. A local plan to evaluate student progress, using a local process, shall be used for developing a plan for assessment of student progress toward the Graduation Standards, as well as program evaluation data for use by ESAC in the instruction and curriculum review process. This plan shall annually be approved by the School Board.

4. ESAC shall, when possible, be comprised of two-thirds community representatives and shall reflect the diversity of the community. Included in its membership should be: 

a. The Director of Teaching and Learning

b. High School Assistant Principal

c. Junior High Principal

d. Elementary Principal

e. School Board Member

f. Parent Delegate from the High School

g. Parent Delegate from each Junior High

h. Parent Delegate from each Elementary School

i. District Assessment Coordinator (if different from “a.” above)

j. Gifted and Talented Teacher

k. Director of Special Services

l. Community Member

5. Translation services should be provided to the extent appropriate and practicable.

6. The Advisory Committee shall meet the following timeline each year:

Month: Organizational meeting of the Committee to review the authorizing legislation and the roles and responsibilities of the Committee as determined by the School Board.

Month(s): Agree on the process to be used. Become familiar with the instruction and curriculum of the cycle content area.

Month(s): Review evaluation results and prepare recommendations.

Month: Present recommendations to the School Board for its input and approval.

E. Assessment Committee.

A committee of professional staff shall develop a plan for assessment of student progress toward Literacy by Grade 3, the Graduation Standards, as well as program evaluation data for use by ESAC to review instruction and curriculum, cultural competencies, including cultural awareness and cross-cultural communication, and student achievement at the school site. This plan shall annually be approved by the School Board.

F. Reporting.

Consistent with Minn. Stat., the School Board shall publish a report in the local newspaper with the largest circulation in the district, by mail, or by electronic means on the School District website. The School Board shall hold an annual public meeting to review and revise, where appropriate, student achievement goals, local assessment outcomes, plans, strategies, and practices for improving curriculum and instruction and cultural competency and efforts to equitably distribute diverse, effective, experienced, and in-field teachers, and to review School District success in realizing the previously adopted student achievement goals and related benchmarks and the improvement plans leading to the world’s best workforce. The School Board must transmit an electronic summary of its report to the Commissioner in the form and manner the Commissioner determines. The School District shall periodically survey affected constituencies in their native languages, where appropriate and practicable, about their connection to and level of satisfaction with school. The School District shall include the results of this evaluation in its published reports and in its summary report to the Commissioner.


This policy will be reviewed annually by the School Board.


Adopted: April 28, 2011
Revised: December 5, 2017

First page of the PDF file: curriculum_review_cycle_0315_1