202: Board Position Responsibilities

Policy reflects Minnesota statute and aligns with other District 270 policies.

I. PURPOSE

School Board officers are charged with the duty of carrying out the responsibilities entrusted to them by the Board for the care, management, and control of the public schools of the school district. The purpose of this policy is to delineate those responsibilities.

II. GENERAL STATEMENT OF POLICY

A. The School Board shall meet annually and organize by selecting a chair, a clerk, a treasurer, and a vice-chair. The vice-chair shall serve in the temporary absence of the chair.

B. The School Board shall appoint a superintendent who shall be an ex officio, nonvoting member of the School Board.

III. ORGANIZATION

The School Board shall meet annually on the first Monday in January, or as soon thereafter as practicable, and organize by selecting a chair, a vice-chair, a clerk, and a treasurer. These officers shall hold office for one year and until their successors are elected and qualify.

A. The persons who perform the duties of clerk and treasurer need not be members of the School Board.

B. The School Board by resolution may combine the duties of the offices of clerk and treasurer in a single person in the office of business affairs.

IV. OFFICER’S RESPONSIBILITIES

A. Chair

1. The chair when present shall preside at all meetings of the School Board, countersign all orders upon the treasurer for claims allowed by the School Board, represent the School District in all actions and perform all duties a chair usually performs. When appropriate, the chair may delegate the duties of directing a workshop meeting to the vice-chair.

2. In case of absence, inability, or refusal of the clerk to draw orders for the payment of money authorized by a vote of the majority of the School Board to be paid, the chair may draw the orders, or the office of the clerk may be declared vacant by the chair and treasurer and filled by appointment.

B. Treasurer

1. The treasurer shall deposit the funds of the School District in the official depository.

2. The treasurer shall make all reports which may be called for by the School Board and perform all duties a treasurer usually performs.

3. In the event there are insufficient funds on hand to pay valid orders presented to the treasurer, the treasurer shall receive, endorse, and process the orders in accordance with Minn. Stat.

4. The treasurer shall serve as a member of the Citizens Financial Advisory Committee (CFAC) and shall direct the Board Audit Committee (BAC).

C. Clerk

1. The clerk shall keep a record of all meetings in the books provided.

2. Within three days after an election, the clerk shall notify all persons elected of their election.

3. On or before September 15 of each year, the clerk shall:

a. file with the School Board a report of the revenues, expenditures and balances in each fund for the preceding fiscal year.

b. make and transmit to the commissioner certified reports, showing:

i. condition and value of school property;

ii. revenues and expenditures in detail, and such other financial information required by law, rule, or as may be called for by the commissioner;

iii. length of school term and enrollment and attendance by grades; and

iv. other items of information as called for by the commissioner.

4. The clerk shall enter into the clerk’s record book copies of all reports and of the teachers’ term reports, and of the proceedings of any meeting, and keep an itemized account of all expenses of the School District.

5. The clerk shall furnish to the county auditor, on or before September 30, an attested copy of the clerk’s record, showing the amount of money voted by the School District or the School Board for school purposes.

6. The clerk shall draw and sign all orders upon the treasurer for the payment of money for bills allowed by the School Board for salaries of officers and for teachers’ wages and all claims, to be countersigned by the chair.

7. The clerk shall perform such duties as required by the Minnesota Election Law or other applicable laws relating to the conduct of elections.

D. Vice-Chair

1. The vice-chair shall perform the duties of the chair in the event of the chair’s absence or when delegated.

2. The vice-chair shall direct the Board Monitoring Committee.

E. Superintendent

1. The superintendent shall be an ex officio, nonvoting member of the School Board.

2. The superintendent shall perform the following: a. visit and supervise the schools in the School District, report and make recommendations about their condition when advisable or on request by the School Board;

b. recommend to the School Board employment and dismissal of teachers;

c. superintend school grading practices and examinations for promotions;

d. make reports required by the commissioner; and

e. perform other duties prescribed by the School Board.

f. annually evaluate each school principal assigned responsibility for supervising a school building within the District.

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Revised: November 15, 1984, March 7, 1996, September 18, 2008, October 22, 2009, January 21, 2010, September 26, 2013
Reviewed: October 4, 2016