Policies and Legal Notices 2022-23

Policies and Legal Notices

Hopkins Public Schools’ policies are available in each school office, from the District’s Administrative Office, 1001 Highway 7, Hopkins, MN 55305, 952-988-4027, and on our website at HopkinsSchools.org.

Teacher Qualifications

As a parent of a student who attends one of our Title I schools — Alice Smith Elementary School, Eisenhower Elementary School, Gatewood Elementary School, and L.H. Tanglen Elementary School — you have the right, under the No Child Left Behind Act (NCLBA) of 2001, to know the professional qualifications of the teachers who instruct your child. The NCLBA gives you the right to ask for the following information about each of your child’s classroom teachers:

  • Whether the state of Minnesota has licensed or qualified the teacher for the grades and subjects he or she teaches.

  • Whether the teacher is teaching under an emergency permit or other provisional status by which state licensing criteria have been waived.

  • The teacher’s college major, and whether the teacher has any advanced degrees and, if so, the subject of the degrees.

  • Whether any instructional aides or similar paraprofessionals provide services to your child and, if they do, their qualifications.

  • If you would like to receive this information, please contact your school’s principal.

Directory Information

“Directory information” means information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed. It includes, but is not limited to: the student’s name, address, telephone listing, electronic mail address, photograph, date and place of birth, major field of study, dates of attendance, grade level, enrollment status (i.e., full-time or part-time), participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees, honors and awards received, and the most recent educational agency or institution attended. It also includes the name, address, and telephone number of the student’s parent(s). Directory information does not include a student’s social security number or a student’s identification number (“ID”) if the ID may be used to access education records without use of one or more factors that authenticate the student’s identity such as a personal identification number, password, or other factor known or possessed only by the authorized user. It also does not include personally identifiable data which references religion, race, color, social position, or nationality. Data collected from nonpublic school students, other than those who receive shared time educational services, shall not be designated as directory information unless written consent is given by the student’s parent or guardian.

"Directory Information" will be released only for use in matters pertaining to school district related business, functions, or purposes or when appropriate as part of the educational process, as determined by the superintendent or designee. 

  • FERPA Notification
    The Family of Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older certain rights with respect to the student’s education records including 1) the right to review the student’s education records within 45 days after the day the school receives a request for access 2) the right to request an amendment of the student’s educational records that the parent or eligible student believes is in violation of the student’s privacy rights under FERPA 3) the right to provide consent before the school discloses identifiable information from the student’s educational records and 4) the right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with FERPA requirements. The complete FERPA Model Notification is available on our website (HopkinsSchools.org) under Policy 515.
     
  • Military Recruiters
    Under the federal No Child Left Behind Act, military recruiters can request from school districts the names, addresses, and home telephone numbers of students in 11th and 12th grades. The law states that information released to military recruiting officers may only be used for the purpose of providing information about career and educational opportunities. The information may not be further disseminated to any other person except armed forces recruiting personnel. Schools have 60 days after the date of the request to provide the information to military recruiters. Parents can refuse the release of this information. To make this request, please call 952-988-4105.

Equal Opportunity and Title IX Coordination

We are committed to an inclusive educational program and school climate that affirms the value and supports the full development of individual students. This commitment is expressed through our mission and strategic priorities; the Equal Opportunity Policy and our Anti-Harassment, Safe-Learning Policy; and through compliance with state and federal laws prohibiting discrimination on the basis of sex, race, creed, religion, color, national origin, age, marital status, public assistance status, family care leave status, veteran status, sexual orientation, gender identity/expression, or disability, including the Americans With Disabilities Act of 1990. Equal opportunity includes:

  • Curriculum and instructional resources that reflect the history, culture, and perspectives of our diverse society

  • Instruction that reflects understanding of, respect for, and sensitivity to student diversity and how this diversity may affect learning

  • Identification, evaluation, and appropriate education services for learners who have disabilities within the definition of Section 504 of the Rehabilitation Act of 1973

  • A school environment that is free of harassment and violence, and that supports each student’s opportunity to develop positive self-esteem and experience a sense of belonging

  • A staff development program that supports and promotes the principles of diversity education and inclusion

  • A staff that increasingly reflects the diversity of the district’s student population

  • Equitable opportunities to participate in athletic and other activities, and fairness in scheduling facilities and financial support

  • Discipline that is administered fairly

  • Access to employment and promotional opportunities


A procedure is available for the resolution of complaints related to equal opportunity in educational programs and services, and personnel practices. For more information, or to inquire about compliance with equal opportunity policies and laws, please contact Nik Lightfoot, Ed.D., J.D., Assistant Superintendent, District Human Rights Officer, District Title IX Coordinator, 1001 Highway 7, Hopkins, MN 55305. Call 952-988-4027, or email Nik.Lightfoot@HopkinsSchools.org.

Acceptable Use of Electronic Resources

Hopkins Public Schools provides students and staff with access to the School District’s electronic resources, including computers, networks, Internet, and servers. The purpose of these resources is for classroom activities, communication, and educational research. Users are expected to utilize electronic resources to further their educational and personal goals consistent with the mission and policies of the School District.

Students are provided Internet access that employs technology protection measures that block or filter unsuitable content. Parents may request alternative activities not requiring the use of the Internet by contacting the school principal. Use of the district’s electronic resources is a privilege, not a right. Students and staff are provided with notification and an explanation of acceptable use policies and procedures. The official notice regarding acceptable use and district limitations is available here. The Acceptable Electronic Resources Use policy is available on the web at HopkinsSchools.org/acceptableuse.

Instructional Materials Review

We have a procedure for parents or adult students, 18 years of age or older, to review the content of the instructional materials that we are providing to students. If the parents or adult students object to the content, reasonable arrangements can be made with school personnel for alternative instruction. If you are interested in exploring this option, please contact your child’s teacher or school principal.
 

Immunizations

Students enrolled in Hopkins’ schools must be in compliance with Minnesota Statute 121A.15 regarding immunizations. Students will not be permitted to enroll or attend school until evidence of immunization is received. There will be no grace period for new or transfer students. Exceptions may be made as determined by the principal in consultation with the school nurse. An exemption request must include a statement signed by a physician stating that immunization is contraindicated for medical reasons, or laboratory tests confirm the presence of adequate immunity; or the exemption request must include a notarized statement by the parent or guardian saying that the child has not been immunized because of conscientiously held beliefs.
 

Student Records

Information about students is collected and maintained in individual student records. Upon request, parents may have access to their child’s records and have the content explained to them. Requests for such access may be made to the principal of the school that your student attends or has most recently attended, the director of Special Services, 952-988-4040, or the superintendent, 952-988-4021. Student records will be disclosed to officials, staff, and other employees of the school district, and to non-employees performing functions on behalf of the school district only to the extent that information is needed for a legitimate educational interest. Student records also may be disclosed as provided in the district’s Data Privacy Policy, or as required or allowed by state or federal laws. Except as mentioned above, and as otherwise stated in the Student Records Policy, student records will only be disclosed with parent consent or by a student 18 years old or older. If you feel that the school district has failed to comply with the requirements of the Family Educational Rights and Privacy Act of 1974, you may file a complaint with the U.S. Department of Education at: Family Policy and Regulations Office, U.S. Department of Education, Washington, D.C. 20202. If you have questions, please call your child’s school and ask to talk with an administrator or counselor. Early Childhood Family Education parents should contact the program coordinator.
 

Asbestos Notification

The Asbestos Hazard Emergency Response Act (AHERA) requires a semi-annual asbestos survey at each school to monitor the overall condition of previously known or assumed asbestos containing material (ACM). Those identified ACM that are damaged or friable are abated and/or repaired in accordance with AHERA regulations. Hopkins Public Schools uses licensed Minnesota Department of Health abatement and consulting services for the management of ACM. District policies and asbestos management plans are available at each site. For further information on AHERA or other asbestos questions, please visit our website at HopkinsSchools.org or contact Jeff Goldy, Coordinator of Environmental Health and Safety, at 952-988-4263 or Jeff.Goldy@HopkinsSchools.org.
 

Pesticide Notification

The Janet B. Johnson Parents’ Right-to-Know Act of 2000 (Minnesota Statute 121A.30) requires school districts to notify parents of dates that the District may apply pesticides in or around school property. The District recognizes that long-term health effects on children from the application of such pesticides, or the class of chemicals to which they belong, may not be fully understood.  Hopkins School District 270 does monthly monitoring inside school buildings and chemically treats for pests only if necessary, as a last resort. The District may perform internal applications only as needed during non-school times (no students/no instructional staff present).  In addition, District 270 will apply weed control and fertilizer to District fields and grounds during three separate seasons (spring, summer, and fall) on weekends. For information on these scheduled weekends or to review the notification in its entirety, please visit our website at HopkinsSchools.org or contact Jeff Goldy, Coordinator of Environmental Health and Safety, at 952-988-4263 or Jeff.Goldy@HopkinsSchools.org.

Indoor Air Quality

We advocate that a healthy school environment is one in which the surroundings contribute to a conducive learning environment for students, productivity for teachers and staff, and a sense of comfort, health, and well-being for all school occupants. If you have indoor air quality concerns or for more information, please contact Kevin Neuman, Building and Grounds Supervisor, at 952-988-4470 or Kevin.Neuman@HopkinsSchools.org.
 

Alternative Communications

If you require accommodations to effectively participate in the education of your child or to communicate with your child’s school, please indicate your needs to your school. Examples of accommodations may include, but are not limited to, Telecommunications Device for the Deaf (TDD), sign language interpreter, listening-device kit, written materials converted into large print/Braille/audio tape, or architectural accessibility at the school.
 

Student Survey Notice

Policy 520 is related to student surveys, which the School District occasionally utilizes to obtain student opinions and information about students. The policy requires annual notification of parental rights. You can review this policy  on our website at HopkinsSchools.org.
 

Digital Tools Notice

Hopkins Public Schools uses a variety of digital tools to support student learning. Technology vendors and software is utilized to support work as we help all students develop the skills necessary to succeed in an ever-changing world. 

At the end of the September or sooner, we will have an inventory of our curriculum, testing, and assessment tools posted on our website (hopkinsschools.org) and include an outline of the student data elements within each tool. This list is maintained and communicated annually to all families at the start of the school year. 

Please reach out to John Wetter (John.Wetter@hopkinsschools.org) for additional questions regarding specific digital tools used in classrooms.