Board Packets

Regular Board Meetings are the sessions conducted by the Board to conduct the business of the District and take official action.

Board Workshops are informational in nature and the discussions are informal.

Regular Board Meetings and Workshop sessions are open to the public.  Agendas and meeting materials are found below.

Meeting documents are available as PDF files.

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Board Meeting Packet 12/08/20 (pdf, 12 MB)

The Regular Meeting of the School Board, scheduled at 7 p.m. on Tuesday, December 8, 2020, will be conducted virtually as per M.S.13D.021. The link to the meeting is https://www.youtube.com/watch?v=lZ9C6XNYo9s

New Business items include: A) Legislative Action Coalition Platform, 2021.

Consent items include: A) Approval of Minutes — Regular Meeting Conducted on December 1, 2020; B) Policies in Second Reading [205, 206 & 207]; C) Ubah Contract — Amended [based upon number of students]; and D) Certification of Tax Levy PAY21.

Note: Consent Item A (Approval of Minutes) will be available by Friday.

Board Workshop Agenda 12/08/20 (pdf, 49 KB)

The Hopkins School Board will meet in a Work Session at 5 p.m. on Tuesday, December 8, 2020. The work session will be conducted remotely (as per MS 13D.021) and can be accessed at https://www.youtube.com/watch?v=lZ9C6XNYo9s

The topics of discussion are I) Reimagining a Hopkins High School Model for Holistic Safety; and II) Budgeting, 2021-22.

Board Meeting Packet 12/01/20 (pdf, 5 MB)

The Regular Meeting of the School Board, scheduled at 7 p.m. on Tuesday, December 1, 2020, will be conducted virtually as per M.S.13D.021. The link to the meeting is https://youtu.be/EVYBkpp4NFo

New Business items include: A) District Audit Report, 2019-20; B) Certification of 2020 Pay 2021 Tax Levy; C) Policies in First Reading [205, 206 & 207]; and D) Board Goals, 2020-21 — Midyear Evaluation.

Consent items include: A) Approval of Minutes — Regular Meeting Conducted on November 17, 2020; B) Human Resources/Personnel Update 12-01-20; C) Policies in Second Read [524 & 859); D) Annual Resolution Limiting Non-Resident Enrollment; and E) Community Center Lease — Black Men Teach.

Board Workshop Packet 12/01/20 (pdf, 2 MB)

The Hopkins School Board will meet in a work session with District Auditors (from the firm of CliftonLarsonAllen LLP) at 5 p.m. on Tuesday, December 1, 2020. The Work Session will be conducted remotely (as per M.S. 13D.021) and can be accessed at https://youtu.be/EVYBkpp4NFo

The topic of discussion is the District Audit Report for 2019-20.

Board Meeting Packet 11/17/20 (pdf, 4 MB)

The Regular Meeting of the School Board, scheduled at 7 p.m. on Tuesday, November 17, 2020, will be conducted virtually as per M.S.13D.021. The link to the meeting is https://youtu.be/Dw0ZVjqTIaA

New Business items include: A) Request for Proposals (RFP) — Transportation; B) Policies in First Reading — 515, 524, and 859; and C) Establish and Implement Process for Board Member Replacement.

Consent items include: A) Approval of Minutes — Regular Meeting Conducted on November 2, 2020; B) Human Resources/Personnel Updates 11-17-20; C) Policies in Second Reading; D) Memorandum of Agreement (MOU) Hopkins School District (Juntos Program) & the International Spanish Language Academy (ISLA); E) Resignation of School Board Member, Christopher LaTondresse; and F) Bids — Summer Ventilation Projects (HHS).

Incidental Reports include: A) Title I and Homeless Student Update.

Board Workshop Packet 11/17/20 (pdf, 5 MB)

The Hopkins School Board will meet in a Work Session at 5:15 p.m. on Tuesday, November 20, 2020. The Work Session will be conducted remotely (as per M.S. 13D.021) and can be accessed at https://youtu.be/Dw0ZVjqTIaA

The topics of discussion are I) Board Community Engagement Plan — Final; and II) Process for Filling Board Member Vacancy.

Board Meeting Packet 11/02/20 (pdf, 6 MB)

The Regular Meeting of the School Board, scheduled at 7 p.m. on Monday, November 2, 2020, will be conducted virtually as per M.S. 13D.021. The link to the meeting is  https://youtu.be/6HlfqlahSJ

New Business items include: A) Enrollment Update & Projections; B) Preliminary Fiscal Year-End Results, 2019-20/Budget Discussion, 2021-22 (presentation only/no report); and C) Policies in First Reading — 210, 214, 414, and 456.

Consent items include: A) Approval of Minutes — Regular Meeting Conducted October 20, 2020; B) Human Resources/Personnel Update 11-02-20; C) Tax Levy Hearing Date, 2020 (revised start time).

Incidental Reports include:  A) Special Education Continuous Improvement Plans.

 
 

Board Workshop Packet 11/02/20 (pdf, 236 KB)

The Hopkins School Board will meet in a Work Session at 5 p.m. on Monday, November 2, 2020. The Work Session will be conducted remotely (as per M.S. 13D.021) and can be accessed at https://youtu.be/6HlfqlahSJE

The topics of discussion are: I) Board Website Update Phase I Discussion; and II) Board Community Engagement Plan.

Board Meeting Packet 10/20/20 (pdf, 3 MB)

The Regular Meeting of the School Board scheduled at 7 p.m. on Tuesday, October 20, 2020, will be conducted remotely as per M.S. 13D.021. The link to the meeting is https://youtu.be/_b3PW_JlVb8.

New Business items include: A) Science Program Review Update (presentation only; no report).

Consent items include: A) Approval of Minutes — Regular Meeting Conducted on September 29, 2020 & Special Meeting Conducted on October 6, 2020; B) Human Resources/Personnel Update 10-20-20; C) Employee Contract — School Nutrition, 2020-21; and D) Settlement Agreement.

Board Workshop Packet 10/20/20 (pdf, 1 MB)

The Hopkins School Board will meet in a Work Session at 5 p.m. on Tuesday, October 20, 2020. The Work Session will be conducted remotely (as per M.S. 13D.021) and can be accessed at https://youtu.be/_b3PW_JlVb8

The topics of discussion are: I) Canvas Demonstration; and II) and World's Best Workforce Hearing.

Special Board Meeting Packet 10/06/20 (pdf, 521 KB)

A Special Meeting of the Board scheduled for 5 p.m. on Tuesday, October 6, 2020, will be conducted remotely (as per MS 13D.021). The link to the meeting is https://www.youtube.com/watch?v=3sp1uLwWwVM

The item being presented for Board action is: A) Sale of General Obligation Alternative Facilities Refunding and Facilities Maintenance Bonds, Series 2020A.

Board Meeting Packet 09/29/20 (pdf, 7 MB)

The Regular Meeting of the School Board scheduled at 7 p.m. on Tuesday, September 29, 2020, will be conducted remotely as per M.S. 13D.021. The link to the meeting is https://youtu.be/OQTOpviLXYY

New Business items include: A) Input into the Legislative Action Coalition (LAC) Platform; B) Proposed Tax Levy — Payable 2021; and C) District Enrollment.

Consent items include: A) Approval of Minutes — Regular Meeting Conducted on September 15, 2020; B) HR/Personnel Update 09-29-20; C) Policy 609: Religion in the Schools in Second Read; D) QComp Goals 2020-21; and E) School Board Goals, 2020-21.

Incidental Reports include: A) Substitute Usage, 2019-20; B) New Licensed District Staff, 2020-21; and C) New Non-Licensed Staff, 2020-21.

Board Meeting Packet 09/15/20 (pdf, 3 MB)

The Regular Board meeting scheduled at 7 p.m. on Tuesday, September 15, 2020, will be conducted remotely as per M.S. 13D.021. The link to the meeting is https://youtu.be/g_2lXYQ7RJo

New Business items include: A) School Opening, 2020-21.

Consent items include: A) Approval of Minutes — Special Meeting Conducted August 21, 2020; Regular Meeting Conducted on September 1, 2020; B) HR/Personnel Updates; C) Policies in Second Reading; D) Superintendent Goals, 2020-21; and E) Board Agenda Plan, 2020-21.

NOTE: This packet was reposted on September 22, 2020 to include an updated Treasurer's Report for bills/expenditures.

Board Workshop Packet 09/15/20 (pdf, 270 KB)

The Hopkins School Board will meet in a Work Session at 5 p.m. on Tuesday, September 15, 2020. The Work Session will be conducted remotely (as per M.S. 13D.021) and can be accessed at https://youtu.be/g_2lXYQ7RJo

The topics of discussion are: I) School Board Goals, 2020-21; and II) School Board Meetings During COVID.

Board Meeting Packet 09/01/20 (pdf, 16 MB)

The Regular Board meeting scheduled at 7 p.m. on Tuesday, September 1, 2020, will be conducted remotely as per M.S. 13D.021. The link to the meeting is https://www.youtube.com/watch?v=BP8g8TIZCOg

New Business Items include:  A) Student Resource Officer (SRO) Contract Review; B) Resolution Authorizing Bond Presale; and C) Policies 422 [Student Sex Nondiscrimination] and 808 [Face Coverings] in First Reading.

Consent items include: A) Approval of Minutes — Regular Meeting conducted on June 2, 2020; Executive Session conducted on June 2, 2020 [Superintendent Year-End Review]; Organizational Meeting conducted on August 21, 2020; B) HR/Personnel Updates; C) Tax Levy Hearing Date, 2020; D) Insurance, 2020-21; and E) Eisenhower Community Center Leases, 2020-21.

Unfinished Business includes: A) Resolution Designating Depositories for School Funds, 2020-21; and B) Resolution Authorizing Electronic Funds, Transfers, and Investments, 2020-21.

Incidental Report: A) Discipline Report, 2019-20.

Board Workshop Packet 09/01/20 (pdf, 645 KB)

The Hopkins School Board will meet in a Work Session at 5 p.m. on Tuesday, September 1, 2020. The Work Session will be conducted remotely (as per MS 13D.021) and can be accessed at https://www.youtube.com/watch?v=BP8g8TIZCOg

The topics of discussion are: I) School Board Goals, 2020-21; II) Superintendent Goals, 2020-21; III) Student Board Representatives Program and Student Equity & Inclusion Committee Update; and IV) Budget Update, 2020-21 — Impact of COVID-19 on Community Education, School Nutrition, Transportation (including additional funding/relief the District received).

Board Workshop Packet 08/21/20 (pdf, 1 MB)

The Hopkins School Board will meet in a Work Session at 6:30 p.m. on Friday, August 21, 2020. The Work Session will be conducted remotely (as per MS 13D.021) and can be accessed at https://youtu.be/IYEz_fm2Vqs

The topics of discussion are: I) Buildings & Grounds Overview/Briefing/Tour; II) Student-Led School Resource Officer (SRO) Contract Review; and III) Board Goal Setting, 2020-21.

Board Organizational Meeting 08/21/20 (pdf, 1 MB)

The Organizational Meeting of the Board scheduled at 6 p.m. on Friday, August 21, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/IYEz_fm2Vqs

Agenda items include: A) Resolution Designating Depositories for School Funds; B) Resolution Authorizing Electronic Funds, Transfers & Investments; C) Designation of Official Newspaper; D) Appointment of Legal Firm; E) Review of Board Member Compensation & Expenses; and F) Authorization of Memberships.

Special Board Meeting Packet 08/21/20 (pdf, 436 KB)

A Special Meeting of the Board is scheduled for 5 p.m. on Friday, August 21, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/IYEz_fm2Vqs

The item being presented for Board Action is A) Resolution Adopting Base Learning Model for the 2020-21 School Year and Other COVID-19 Related Matters.

Board Workshop Agenda 08/06/20 (pdf, 238 KB)

The Hopkins School Board will meet in a Work Session from 5-7 p.m. on Thursday, August 6, 2020. The work session will be conducted remotely (as per MS 13D.021) and can be accessed at https://www.youtube.com/watch?v=Y32z5b76s-w.

The topic of discussion is 2020-21 Safe Learning Models.

 

Board Meeting Packet 06/02/20 (pdf, 12 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, June 2, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/_IwX8J5H0GI.

New Business items include: A) Resolution Addressing Systemic Racism and the Murder of George Floyd; B) American Indian Parent Advisory Committee Resolution/Compliance; C) Final Adoption of 2020-21 Budget; D) Policies in First Reading; E) Board Evaluation/Goal Attainment, 2019-20 [Public Statement]; and E) Resolution Calling Executive Session [Superintendent Year-End Review].

Consent items include: Board Meeting Minutes–Regular Meeting conducted on May 19, 2020; HR/Personnel Updates; Policies in Second Reading; Bids – Construction, 2020-21 [parking lots at HNJH & HHS]; Bids – Glen Lake Elementary School [Exterior]; Employee Contract – Clerical, 2019-20 & 2020-21; and Audit Engagement Letter, 2020-21.

Board Workshop Packet 06/02/20 (pdf, 800 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, June 2, 2020. The workshop will be conducted remotely and can be accessed at https://youtu.be/_IwX8J5H0GI.

Topics of discussion include: I) Board Resolution Addressing Systemic Racism and the Death of George Floyd (draft); II) Summer Programming; III) Board Evaluation/Goal Attainment, 2019-20; and IV) Board Goals, 2020-21.

Board Meeting Packet 05/19/20 (pdf, 6 MB)

The Regular Board meeting scheduled for 7 p.m. on Tuesday, May 19, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/jtSuB9zTe7Y.

New Business items include:  A) Adoption of Budget, 2020-21 — All Funds; B) Long-Term Facilities Maintenance 10-Year Plan Update; and C) Policies in First Read [953, 975, and 976].

Consent items include: Board Meeting Minutes-Regular Meeting Conducted on April 21, 2020; HR/Personnel Updates; Business Services Enabling Resolution; Acceptance of Gifts–January-May, 2020; Title I Reauthorization; Hopkins Compensation Model (HCM) Update; and Bids–Construction (HHS).

Incidental Reports include: A) Special Services Year-End Report.

Board Workshop Packet 05/19/20 (pdf, 4 MB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, May 19, 2020. The workshop will be conducted remotely and can be accessed at https://youtu.be/jtSuB9zTe7Y.

Topics of discussion include: I) Distance Learning Update (no background report for this item); II) Policy 607: Religion in the Schools; III) Community Education Program Update; IV) Fee-Based Program Review/Update: School Nutrition; and V) General Fund Budget, 2020-21.

Board Meeting Packet 04/21/20 (pdf, 3 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, April 21, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/Lwix61OvpQU

New Business items include: A) Staffing Resolutions; and B) Resolution to Provide Relief Funding for Schools During COVID-19 Emergency.

Consent items include:  Board Meeting Minutes–Regular Meeting Conducted on March 20, 2020; HR/Personnel Updates; Policy 721 in Second Reading; Designation of Ivar Nelson, Director of Technology Information Services, as Identified Official with Authority for the MDE External User Access Recertification System, 2020-21; Board Meeting Dates, 2020-21; and Memorandum of Understanding–Superintendent Year-End Performance Review, 2019-20.

Board Workshop Packet 04/21/20 (pdf, 257 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, April 21, 2020. The workshop will be conducted remotely and be accessed at https://youtu.be/Lwix61OvpQU.

Topics of discussion include: I) Distance Learning Board Community Engagement; and II) Fee-Based Program Review/Update — Community Education. (Note: The School Nutrition Review/Update will be presented at a workshop in May.)

Board Meeting Packet 03/20/20 (pdf, 5 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, March 17 has been RESCHEDULED TO 5 p.m. on Friday, March 20.  The meeting will be conducted remotely.  The link is https://youtu.be/ecZZnnWDh2A

New Business items are:  A) Budget, 2019-20 Amendment/Revision & Budget Update, 2020-21; B) Resolution Modifying Educational Programs & Positions; and C) Policy 721 in First Reading.

Consent items include:  A) Board Meeting Minutes–Regular Meeting Conducted on February 27, 2020; B) Human Resources-Personnel Updates; C) Policy 103 in Second Reading; D) Bids–Bus Garage Exterior Walls; E) Bids–Gatewood Greenhouse Addition; and F) Community Education Budget Amendments, 2019-20 & Proposed Budget 2020-21.

Board Workshop Packet 03/20/20 (pdf, 786 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, March 17 has been RESCHEDULED TO 3 p.m. on Friday, March 20.  The meeting will be conducted remotely.  The link is https://youtu.be/ecZZnnWDh2A

The topic of discussion is: Budget Reduction and Restructuring, 2020-21.


Board Workshop Agenda 02/27/20 (pdf, 4 MB)

New Business item is:  A) Policy 103: Complaints–Students, Employees, Parents, Other Persons in First Reading.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on February 18, 2020; B) Human Resources-Personnel Update; C) Policies in Second Reading; D) Seniority Lists — Clerical, Paraprofessionals, Kids & Co./Stepping Stones; E) Resolution Supporting Local Control for Local Elections; and F) Achievement & Integration Budget.

Board Workshop Agenda 02/27/20 (pdf, 221 KB)

The Board will meet in a Work Session with Cabinet Members at 5:30 p.m. on Thursday, February 27, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topic of discussion is:  Budget, 2020-21.

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