Board Packets

Regular Board Meetings are the sessions conducted by the Board to conduct the business of the District and take official action.

Board Workshops are informational in nature and the discussions are informal.

Regular Board Meetings and Workshop sessions are open to the public.  Agendas and meeting materials are found below.

Meeting documents are available as PDF files.

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Board Meeting Packet 01/21/20 (pdf, 6 MB)

New Business items include:  A) Citizens Financial Advisory Committee (CFAC) Report, 2019-20; B) Minnesota Student Survey (MSS) Results, 2019; and C) Student Wellness Initiatives Update.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on January 7, 2020; and B) Human Resources-Personnel Updates.

Board Workshop Packet 01/21/20 (pdf, 5 MB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, January 21, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  I) Branding; and II) CFAC Report, 2019-20.

Board Meeting Packet 01/07/20 (pdf, 4 MB)

New Business items include:  A) Administering Oath of Office; B) Organization of the Board, 2020; and C) MSBA Resolution — Local Decision-Making Authority.

Consent items include:  A) Board Meeting Minutes, Regular Meeting Conducted December 17, 2019; B) Human Resources-Personnel Update; C) Acceptance of Gifts — July-December, 2019; D) Agreement with City of Minnetonka — Police Liaison Officer, 2020; E) Contract — Carman Consulting (Vision 2031 Budget Process); and F) Contract — Symmetry Systems Unlimited (Equity Audit).

School Board Workshop 01/07/20 (pdf, 297 KB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, January 7, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  A) Board Goals, 2019-20; B) Board Officers & Committee Assignments, 2020; and C) Devices & Security.

School Board Workshop 01/03/20 (pdf, 1 MB)

The Board will meet in a Work Session facilitated by Meredith Fox of Portage Partners, at 9 a.m. on Friday, January 3, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  Board Agenda Format & Process, Vision 2031, January 7 Board Meeting/Officer Election Process, Open Agenda Time, What does Success look like for this Board, and Addressing Key Issues (Building Board Trust, Determining Board Process, Alignment of Board Work with 2031, Communication to Community, Engagement with Community).

Board Meeting Packet 12/17/19 (pdf, 5 MB)

New Business items include:  A) District Audit Report, 2018-19; and B) Certification of 2019 Pay 2020 Tax Levy;

Consent items include:  A) Board Meeting Minutes – Regular Meeting and Executive Session Conducted on December 3, 2019; B) Human Resources-Personnel Update; C) Ubah Contract – Amended [based upon number of students]; D) Employee Contract Agreement – Hopkins Association of School Administrators (HASA), 2019-20 & 2020-21; E) Employee Contract Agreement – Hopkins Education Association (HEA), 2019-20 & 2020-21; F) Adult Basic Education (ABE) Consortium Agreement (Hopkins, Minnetonka & St. Louis Park, 2019-20 & 2020-21; G) Notice of Resolution Establishing Combined Polling Places; and H) Employee Settlement Agreement.

Board Workshop 12/17/19 (pdf, 2 MB)

The Board will meet in a workshop with the District Auditors at 6 p.m. on Tuesday, December 17, 2019.  The workshop will be held in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.  The topic of discussion will be the District Audit Report, 2018-19. 

Board Meeting Packet 12/03/19 Revised (pdf, 7 MB)

New Business items include: A) Legislative Coalition (LAC) State Platform, 2020; B) Policy 506: Student Conduct and Discipline; and C) Resolution to Call Executive Session (Superintendent Mid-Year Review).

Consent items include: A) Board Meeting Minutes — Regular Meeting Conducted November 12, 2019; Special Meeting & Executive Session Conducted November 19, 2019; B) Human Resources-Personnel Updates; C) Policies in Second Reading [424 & 451]; D) Annual Resolution Limiting Non-Resident Enrollment; and E) Superintendent Contract–2020-21, 2021-22, 2022-23.

Incidental Reports include: A) Title I and Homeless Student Update; and B) Financial Comparisons Among Neighboring Districts.

Board Workshop 11/19/19 (pdf, 797 KB)

The Board will meet with newly elected Board members in a Work Session at 6 p.m. on Tuesday, November 19, 2019.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topic of discussion is:  School Board Goals, 2019-20.

Special/Closed Board Meeting Agenda 11/19/19 (pdf, 233 KB)

The Board will conduct a Special Meeting at 5 p.m. on Tuesday, November 19, 2019.  The Special Meeting will be conducted in the Boardroom of the Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The purpose of the meeting is to Approve the Resolution Calling a Closed Meeting — pursuant to Minnesota Open Meeting Law, Minn. Stat. § 13D.03 — to consider strategy for labor negotiations.

Board Meeting Packet 11/12/19 (pdf, 4 MB)

New Business items include:  A) Canvass Election Results—School Board Election, 2019; B) Enrollment Update & Projections; and C) Policies in First Reading [424 & 451].

Consent items include: A) Board Meeting Minutes—Regular Meeting Conducted on October 22, 2019; B) HR-Personnel Updates; C) Policy 528 in Second Reading [Student Parental, Family, and Marital Status Nondiscrimination]; and D) Superintendent Goals, 2019-20.

Incidental Reports include:  A) Special Education Continuous Improvement Plan.

Board Workshop 11/12/19 (pdf, 797 KB)

The Board will meet in a Work Session at 6 p.m. on Tuesday, November 12, 2019.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topic of discussion is:  School Board Goals, 2019-20

Board Meeting Packet 10/22/19 (pdf, 5 MB)

New Business items include:  A) Budget Discussion, 2020-21 [no report is included for this item]; B) District Calendars — 2020-21 & 2021-22 & 2022-23 — in Second Reading; and C) Policy 528 in First Read [Student Parental, Family, and Marital Status Nondiscrimination].

Consent items include:  A) Board Meeting Minutes—Regular Meeting Conducted on October 7, 2019; B) HR-Personnel Updates; C) Policy 675 in Second Reading; D) Kaleidoscope Preschool Teachers' Salaries, 2019-20; E) Q-Comp Goals, 2019-20; and F) Proposed Levy 19PAY20 Update.

Board Workshop 10/22/19 (pdf, 3 MB)

The Board will meet in a Work Session at 6 p.m. on Tuesday, October 22, 2019.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topics of discussion are:  I) Student Success Metrics (WBWF)/Achievement & Integration; and II) Student Board Rep Involvement in Board/District Committees.

Board Meeting Packet 10/07/19 (pdf, 8 MB)

New Business items include:  A) Input into Legislative Action Coalition (LAC) Platform, 2020; B) Policy 675 [Enrollment of Non-Public Students] in First Reading; C) District Calendars — 2020-21 & 2021-22 & 2022-23 — in First Reading.

Consent items include:  A) Board Meeting Minutes–Organizational Meeting Conducted August 20, 2019 & Regular Meeting Conducted September 17, 2019; B) HR-Personnel Updates; C) Election Judges, 2019; D) International Field Trip–Shanghai, China (XinXing Grade 4); E) International Field Trip–Shanghai, China (XinXing Grade 8); F) American Indian Parent Advisory Committee [AIPAC] and District Compliance; and G) Striving Readers Comprehensive Literacy [SRCL] Grant Report.

Incidental Reports include:  A) Substitute Usage, 2018-19; and B) Athletics/Activities Update, 2018-19.

Board Workshop Packet 10/07/19 (pdf, 991 KB)

The Board will meet in a Work Session at 5 p.m. on Monday, October 7, 2019.  The workshop will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Minnesota 55305.

Topics of discussion are:  I) International Baccalaureate (IB) Self-Study/Follow-up; II) Discipline Policy; III) School Opening – Transportation; and IV) School Board Goals, 2019-20.

Board Meeting Packet 09/17/19 (pdf, 25 MB)

New Business items include: A) School Opening, 2019-20; and B) Proposed Tax Levy – Payable 2020 [an updated report may be available prior to the meeting, based upon new information from MDE].

Consent items include: A) Board Meeting Minutes-Regular Meeting Conducted September 3, 2019; B) HR-Personnel Updates; C) Policies in Second Read [210, 202, 203, 203.1, 203.2, 203.5, 204, 208, 210, 214, 410, 414, 456, 514, 515, 522, and 524]; D) Lease – Transition Plus, Amendment 3; and E) Resolution – Renewal of Superintendent's Contract. 

Incidental Reports include: A) Summer Programming, 2019.

Board Workshop Packet 09/17/19 (pdf, 1 MB)

The Board will meet in a Work Session with facilitator Meredith Fox at 5 p.m. on Tuesday, September 17, 2019.  The workshop will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topics of discuss are:  1) School Board Goals, 2019-20; and 2) Superintendent Goals, 2019-20.

Board Meeting Packet 09/03/19 (pdf, 9 MB)

New Business item is Policies in First Reading [210, 202, 203, 203.1, 203.2, 203.5, 204, 208, 210, 214, 410, 414, 456, 514, 515, 522, and 524].

Consent items include:  Board Meeting Minutes-Regular Meeting, June 18, 2019; HR-Personnel Update; Tax Levy Hearing Date, 2019; Field Trip — Portugal & Spain; and Resolution Assigning Duties of School Board Clerk and Treasurer.  Incidental Report is the Discipline Report, 2018-19.

Board Workshop Agenda 08/20/19 (pdf, 215 KB)

The Board will meet in a Work Session at 5:30 p.m. on Tuesday, August 20, 2019.  The work session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305. 

The workshop will begin with an overview of Buildings & Ground, following by a tour of various District buildings positively impacted by the successful bond referendum — Hopkins High School, Hopkins West & Hopkins North Junior High Schools, and Harley Hopkins Family Center.

Board Organizational Meeting 08/20/19 (pdf, 2 MB)

The Board will conduct its annual Organizational Meeting at 5 p.m. on Tuesday, August 20, 2019, in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305. Agenda items include: A) Resolution Designating Depositories for School Funds; B) Resolution Authorizing Electronic Funds, Transfers & Investments; C) Designation of Official Newspaper; D) Appointment of Legal Firm; E) Review of Board Member Compensation & Expenses; F) Authorization of Memberships; and Other Organizational Business to Come Before the Board — Appointment of Board Clerk.  Consent items include A) School Board Agenda Plan, 2018-19; B) Human Resources/Personnel Update; and C) Board Election — Notice of General Election & Resolution Establishing Filing Dates.

Board Workshop Agenda 08/19/19 (pdf, 211 KB)

The Board will meet in a Work Session with facilitator Meredith Fox at 9 a.m. on Monday, August 19, 2019.  The workshop will be conducted in the Lake Wirth Room at Brookview, 316 Brookview Parkway South, Golden Valley, Minnesota 55426.  The topic of discussion will be School Board Goals, 2019-20.

The Board will meet over lunch with District Cabinet members at noon, followed by a joint Work Session with facilitator Meredith Fox at 1 p.m. in the Lake Wirth Room.  Topics of discussion will be blind spots, implicit bias, operating norms, big bold ideas, and branding.

Board Meeting 06/18/19 (pdf, 6 MB)

New Business items include:  A) Adoption of Budget, 2019-20 – All Funds; and B) Resolution – Board Control of Extracurricular Activities.

Consent items include: A) Board Meeting Minutes – Regular Meeting & Executive Sessions Conducted on May 21, 2019; B) HR-Personnel Updates; C) Policies in Second Reading [511 & 905]; Contract – Fiscal Analyst, 2019-20; E) Lease Agreement for Storage Facility – Option A OR Option B; F) Insurance  Worker's Comp, Property, Casualty & Liability; and G) Contract – K12 Transportation.

Board Workshop Packet 06/18/19 (pdf, 3 MB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, June 18, 2019. The workshop will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topics of discussion are:  I) Lease Agreement for Storage Facility; II) Contract – K12 Transportation; and III) Board Control of Extracurricular Activities.

Board Meeting 05/21/19 (pdf, 9 MB)

New Business items include:  A) Long-Term Facilities Maintenance 10-Year Plan Update; B) Policies in First Reading [511 & 905]; C) Staffing Resolutions — Final Action; D) Resolution for School Calendar Adjustment for 2018-19 School Year; E) Resolution Calling Executive Session — Negotiations; and F) Resolution Calling Executive Session — Superintendent Year-End Review.

Consent items include:  A) Board Meeting Minutes — Regular & Executive Session Conducted on April 16, 2019; Special Meeting & Executive Session Conducted on May 7, 2019; B) HR-Personnel Updates; C) Policies in Second Reading [902, 904, 907); D) Business Services Enabling Resolution; E) Acceptance of Gifts — January-May 2019); F) Audit Engagement Letter, 2019-20; G) Title I Reauthorization; H) Hopkins Compensation Model (HDM) Update; J) HCM Memorandum of Understanding; K) Construction Bids — Multi-Purpose Room at HHS; L) Board Meeting Dates, 2019-20; M) School Board Resolution and Election Administration Agreement; N) Budget 2018-19 — Revision #3; and O) Hennepin County Home School GED Testing — Personal/Professional Service Agreement with Hopkins School District.

Special Board Meeting Packet 05/07/19 (pdf, 2 MB)

The Board will conduct a Special Meeting at 7:45 p.m. on Tuesday, May 7, 2019.  The Special Meeting will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The purpose of the meeting is for the Board to review and consider approval of: A) Solar Rooftop Arrays Agreement; and B) Resolution Calling Closed Meeting/Executive Session — pursuant to Minnesota Open Meeting Law, Minn. Stat. § 13D.05, Subd, 3(c) (to consider real estate options for the property located at 1600 Mainstreet, Hopkins, Minnesota 55343).

Board Workshop Packet 05/07/19 (pdf, 324 KB)

The Board will meet in a Work Session at 7 p.m. on Tuesday, May 7, 2019.  The workshop will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topics of discussion are:  I) Board Evaluation/Goal Attainment, 2018-19; II) Board Goals 2019-20; and III) Superintendent Goals, 2019-20.

Board Meeting Packet 04/16/19 (pdf, 7 MB)

New Business items include:  A) Summer Programming, 2019; B) Pavilion Program Update; C) Staffing Resolutions; D) Policies in First Reading [902, 904, 907]; and E) Resolution Calling Executive Session — Security.

Consent items include:  Board Meeting Minutes–Regular Meeting, March 19; HR-Personnel Updates; Policies in Second Reading [606, 608, 610]; D) Designation of Director of Technology Information Services as Identified Official with Authority for the MDE External User Access Recertification System, 2019-20; and 2018-19 Budget Revision 2.

Board Workshop Agenda 04/02/19 (pdf, 205 KB)

The Board will meet in a Work Session at 6 p.m. on Tuesday, April 2, 2019.  The workshop will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topics of discussion are: I) Student Board Reps; and II) Building Board Culture.

Board Meeting Packet 03/19/19 (pdf, 6 MB)

New Business items include:  A) Preliminary Budget, 2019-20; B) Resolution Modifying Educational Programs and Positions; C) Policies in First Reading [606, 608, 610]; and D) Resolution Calling Executive Session — Negotiations.

Consent items include:  Board Meeting Minutes-Regular Meeting, February 19, 2019; HR-Personnel Updates; Policies in Second Reading [516, 520, 526, 602, 605, 802]; Bids-Ventilation Improvements and Renovations at Harley Hopkins; Bids-Boiler Replacement at Hopkins West Junior High; Bids-Ball Field at Hopkins West Junior High; Lindbergh Center Joint Powers Agreement with the City of Minnetonka; American Indian Parent Advisory Committee Resolution/Compliance.  Incidental Reports include: A) Curriculum Review: English Learner – Phase III; B) Curriculum Review: World Language – Phase III; C) Curriculum Review: Literacy Secondary – Phases IIIB & IV.

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