Class of 2016 - Senior Year and Graduation Information
We recognize that this is a busy, exciting, and significant year for our seniors and their families. Listed below is important information that we hope you'll find helpful during this year of planning. As graduation approaches, we tend to receive a high volume of calls regarding questions that can be answered in this communication. The month of May and the days leading up to graduation are extremely busy for the Administrative Office staff and we may not be able to get back to you as quickly as we would like. Therefore, knowing where you can access this information will ensure you have the answers you need in a timely manner.
Commencement for the Class of 2016 will take place at 7:30 p.m. Thursday, June 2, 2016 in the Lindbergh Center.
Students must meet all graduation requirements. If a student is uncertain of his/her status, they should make an appointment to meet with their counselor as soon as possible once school is in session.
Seniors will complete an order form for their cap and gown the third week of school during Monday Advisory. This information will not come home with your student. Seniors will pick up their cap, gown, tassel and graduation tickets after they have completed the Senior Check-Out process in late May/early June. Caps and gowns are no longer returned, seniors keep them following commencement.
Seniors who have met all graduation requirements will receive their diploma and a copy of their final transcript in the mail at the end of June. Seniors attending summer school following graduation, will not receive their diploma or final transcript until late August. Summer school grades are not posted until staff returns in late August.
FLAG CARRIER AT GRADUATION
Applications for seniors interested in carrying the flag of their country of birth at graduation (other than the United States) will be available in February. Seniors must be in good standing both academically and behaviorally for their application to be considered as participating in graduation is an honor and a privilege.
- Seniors with a cumulative GPA of 3.667 or higher at the end of first semester will graduate with academic honors. These students will be noted for academic honors in the commencement program and will receive a gold tassel for their graduation cap to wear at the commencement ceremony.
- Seniors with a cumulative GPA of 3.95 or higher at the end of first semester will graduate with academic distinction. These students will be honored at Senior Recognition Night (scheduled for Wednesday, May 18, 2016), at which time they will receive their gold rope stole to be worn at the commencement ceremony. They will also be noted for academic honors in the commencement program and will receive a gold tassel for their graduation cap. This event is by invitation only, which will be mailed home.
- Scholarship Night is scheduled for Wednesday, May 25, 2016. This event is by invitation only, which will be mailed home.
Each graduating senior will receive seven tickets for the commencement ceremony. Seniors will be given their graduation tickets after they have completed the Senior Check-Out process. A limited number of additional graduation tickets will be available when seniors pick up their cap and gown.
GRADUATION SPEAKERS AND EMCEES
Information for seniors interested in auditioning to speak or be an emcee at graduation will be available in mid-February.
Please ensure that you have set up access to the Parent Portal. It is a very valuable tool as a means of staying connected with your student's attendance and progress in each class. Parents/guardians are responsible for ensuring the most current contact information is listed in the Parent Portal. To change your home address and/or phone number, click on Household Information. To change your email address, click on Contact Preferences. If you do not have access to the Parent Portal, please contact Kathleen Miller at Kathleen.Miller@hopkinsschools.org or 952.988.4711.
During commencement, professional photographs will be taken by Lifetouch of all seniors. More information as to how you can order these pictures will be available, as we get closer to graduation.
PSEO STUDENTS/EARLY GRADUATING SENIORS
PSEO Students and Seniors finishing early - In an effort to ensure families of PSEO students and those seniors finishing early are receiving current and time sensitive information throughout the school year, it's extremely important that a Parent Portal account is established and that contact information is listed and remains current. The only vehicle in which information is communicated throughout the school year is the weekly Parent/Guardian Newsletter. Separate communication to families of PSEO students and seniors finishing early are not sent. PSEO students, seniors finishing early, and their families are responsible for obtaining information and remaining current with the expectations and schedule of events involved regarding senior year.
SEATING AT GRADUATION
Tickets are required for seating in the Lindbergh Center. Doors will open at 6:30 p.m. Overflow seating will also be available in the cafeteria. Tickets are not required for overflow seating. There is no reserved seating for the ceremony.
Handicapped seating is available in the Lindbergh Center, they are not reserved seats. Staff will direct you to this area when entering the Lindbergh Center that evening. Due to the fact that there are a limited number of handicapped seats, we ask that no more than one family member is seated with a handicapped guest.
All seniors, including PSEO students and early graduates will attend a Senior Breakfast Meeting scheduled for Friday, May 20, 2016. Important information regarding graduation will be addressed at this meeting.
Senior check-out is tentatively scheduled to begin the week of May 16, 2016. All graduating seniors, to include PSEO students and those who have finished their graduation requirements early and are no longer attending classes at HHS, must also complete this process.
A senior check-out form will be distributed in Monday Advisory (May 16, 2016). All areas on the form must be cleared before students can pick up their cap, gown and graduation tickets. All fines, class fees, and senior fee must be paid. All textbooks, library books, Media Center materials, and Chromebooks must be returned. Any lost textbooks, library books or Media Center materials (including the district issued Chromebook) will need to be paid for. Lunch accounts need to be current and any athletic fees or equipment are to be taken care of. Seniors will also need to complete their senior survey.
Depending on class schedules, many seniors will not be able to check out until the day of graduation, as they need to retain their textbooks to study for final exams. They will still have ample time to complete the process. A fee statement will be mailed home the week of May 9, 2016 outlining all outstanding class fines, fees, textbooks and library books for each senior.
Due to the fact that several departments are involved in the Senior Check-Out process, this will only be done during scheduled times. A copy of the Senior Check-Out process and schedule will be mailed home with the fee statement.
A senior fee of $35 is due for each student planning to participate in graduation and should be paid by Friday, April 22, 2016. Please note that students enrolled in Free and Reduced Lunch programs are not exempt from the senior fee. Planning ahead to get this fee paid will alleviate stress for your senior as we begin the Senior Check-Out process. Checks can be made out to Hopkins High School and either mailed or dropped off in the Main Office.
As part of the check-out process at the end of the school year, all seniors must complete their Senior Survey. The survey is the only tool used to indicate which school a senior’s final transcript is to be sent to.
Please feel free to contact Linda Yesnes, administrative coordinator, at 952.988.4502 with any questions/concerns.