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475: Privacy Standards475: Privacy Standards

The policies in this section outline the responsibilities of the School District to ensure compliance in regards to the privacy of health information.

475.01: Employee Administrative Record Retention

Establish requirements that all privacy documentation be maintained in written or electronic form for a specified period of time.

475.02: Mitigation of Harmful Effects

Mitigate the harmful effects of violations of the privacy policies and procedures or the HIPAA privacy standards known to Hopkins School District 270.

475.03: Employee Sanctions

Provide processes for reporting of non-compliance with Hopkins School District 270's Privacy Policies and Procedures and to impose sanctions for non-compliance.

475.04: Training for Staff

All applicable Hopkins School District 270 employees will be knowledgeable and consistently able to apply the privacy policies and procedures to their daily activities.

475.05: Complaint and Grievance Process

Provide a process in which individuals can submit privacy complaints and have appropriate actions taken.

475.06: Accounting for Disclosures

Define Hopkins School District 270's responsibility with regards to complying with request for an accounting of all use and disclosures of PHI.

475.07: Inspect and Copy

Establish guidelines regarding an individual's right to inspect or copy their protected health information.

475.08: Request Amendment

Establish guidelines regarding an individual's right to request amendments to their protected health information.

475.09: Request Confidential Information

Establish guidelines regarding an individual's right to request protected health information be given by means of confidential communications.

475.10: Request Restriction of Disclosures

Establish guidelines regarding an individual's right to request restrictions on disclosures of PHI for treatment, payment, and healthcare operations.

475.11: Minimum Necessary Information

Establish guidelines on limitations regarding the uses of the amount of PHI accessible to individuals within Hopkins School District 270.

475.12: Personal Representative

Establish guidelines for the disclosure of PHI to individuals and those designated as personal representatives.

475.13: Business Associates

Establish the implementation of business associate contracts with entities that performs functions involving the utilization of PHI on Hopkins School District 270's behalf.

475.14: Authorizations and Authorization Forms

Secure authorization when needed from an employee.

475.15: Required By Law

Identify instances in which use and disclosure of an individuals PHI will be given without a consent, authorization or opportunity to agree or object.