District Policies

Policies are the formal guidelines established by the Board of Education (School Board) to ensure that the Hopkins Public Schools responds to its mission and operates in an effective, efficient, and consistent manner. Policies define the desire and intent of the School Board.

The School Board has the jurisdiction to legislate policy for the School District with the force and effect of law. School board policy provides the general direction as to what the School Board wishes to accomplish while delegating implementation of policy to the administration.

The policies described here are not conditions of employment, and the language is not intended to create a contract between the Hopkins Public Schools and its employees.

100 Policies: Foundations and Basic Commitments

The policies in this section establish the mission, purpose, and principles of the School Board.

101: Legal Status of School District and Board

It is a primary principle of this nation that the public welfare demands an educated and informed citizenry.  The power to provide for public education is a state function vested in the state legislature and delegated to local school districts.  The purpose of this policy is to clarify the legal status of the School District.

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102: Equal Education Opportunity

The purpose of this policy is to provide equal educational opportunity for all learners in the Hopkins School District.

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200 Policies: Board Governance and Operations

The policies in this section outline the responsibilities and expectations that guide the work of the School Board.

201: School Board Legal Status

The care, management and control of the schools is vested by statutory and constitutional authority in the School Board. The School Board shall carry out the mission of the School District with diligence, prudence, and dedication to the ideals of providing the finest public education. The purpose of this policy is to define the authority, duties and powers of the School Board in carrying out its mission.

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202: Board Position Responsibilities

School Board officers are charged with the duty of carrying out the responsibilities entrusted to them by the Board for the care, management, and control of the public schools of the school district. The purpose of this policy is to delineate those responsibilities.

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203: Operation of the School Board-Governing Rules

The purpose of this policy is to provide governing rules for the conduct of meetings of the School Board.

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203.1: School Board Procedures; Rules of Order

The purpose of this policy is to provide specific rules of order to conduct meetings of the School Board.

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203.2: Order of the Regular School Board Meeting

The purpose of this policy is to ensure consistency in the order of business at regular School Board meetings.

203.5: School Board Meeting Agenda

The purpose of this policy is to provide procedures for the preparation of the School Board meeting agenda to ensure that the School Board can accomplish its business as efficiently and expeditiously as possible.

203.6: Consent Agendas

The purpose of this policy is to allow the use of a consent agenda.

204: School Board Meeting Minutes

The purpose of this policy is to establish procedures relating to the maintenance of records of the School Board and the publication of its official publications.

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205: Open Meetings and Closed Meetings

The School Board embraces the philosophy of openness in the conduct of its business, in the belief that openness produces better programs, more efficiency in adminstration of programs, and an organization more responsive to public interest and less susceptible to private interest.

207: Public Hearings

The purpose of this policy is to establish procedures to efficiently recieve public input.

208: Development, Adoption, and Implementation of Policies

The purpose of this policy is to emphasize the importance of the policy-making role of the School Board and provide the means for it to continue to be an ongoing effort.

209: School Board Code of Ethics and Operating Principles

The purpose of this policy is to assist School Board members in recognizing the role of individual School Board members and the contribution that each must make to develop an effective and responsible school board. It is the intention of the Board to function in a manner consistent with the Code of Ethics of the National School Boards Association and the District’s Code of Ethics as outlined in the Strategic Plan for the District.

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210: Conflict of Interest-School Board Members

The purpose of this policy is to observe state statutes regarding conflicts of interest and to engage in School District business activities in a fashion designed to avoid any conflict of interest or the appearance of impropriety.

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211: Criminal or Civil Action Against School District, School Board Member, Employee, or Student

The purpose of this policy is to provide guidance as to the School District's position, right, and responsibilities when a civil or criminal action is pending against the School District, or a School Board member, School District employee or student.

212: School Board Member Development

In recognition of the need for continuing inservice training and development fot its members, the purpose of this policy is to encourage the members of the School Board to participate in professional development activities designed for them so that they may perform their responsibilities.

214: Out of State Travel by School Board Members

The purpose of this policy is to control out-of-state travel by School Board members as required by law.

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250: School Board Elections

To provide guidelines and regulations to facilitate the school board election process.

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251: Appointed School Board Officials

The School Board may appoint Board Officials to serve as Board Designee for certain purposes, such as Clerk of the Board or other appointed role. Should the Board appoint a District staff member to serve as an appointed Board Official, the services will be considered separate and distinct. Only on the duties that are the legal function of the Board, will the appointed person report directly to the Board; on other duties, the appointed person will report through the superintendent. The Board Appointee will be responsible for carrying out the duties prescribed by law and established by the Board.

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253: Board Member Compensation and Expenses

Board members will be compensated according to the rate of compensation established in the annual organizational meeting.

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254: Board Member and Employees Insurance

The Board of Education is an agency of government whose powers and duties can be exercised only by a decision of the majority of its members in official session. The individual members and all School District employees function as agents of the Board.

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255: School Board Legislative Program

The Board, as an agent of the State, must operate within the bounds of state and federal laws affecting public education. If the Board is to meet its responsibilities to the residents and students of the community, it must work vigorously for the passage of new laws designed to advance the cause of good schools and for the repeal or modification of existing laws that impede this cause.

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256: School Board & Superintendent Performance Evaluation and Planning

The Board and superintendent believe that optimum effectiveness of the School Board and superintendent as a leadership team can be greatly enhanced and facilitated by a systematic planning and evaluation process.

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300 Policies: General School Administration

The policies in this section provide direction to ensure the consistent operation of the School District.

303: Superintendent Selection Process

The purpose of this policy is to convey to the school community that the authority to select and employ a superintendent is vested in the School Board.

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303.1: Interim Appointment Procedures

The purpose of this policy is to establish procedures relating to the appointment of an interim superintendent.

305: Development, Adoption, and Implementation of Policies

The purpose of this policy is to emphasize the importance of the policy-making role of the School Board and provide the means for it to continue to be an ongoing effort.

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351: Development of Regulations

The Board delegates to the superintendent the function of specifying required actions and designing detailed arrangements under which the District will be operated in accordance with Board policy. These detailed arrangements will constitute the Administrative Rules and Regulations governing the District and will bear the same coding designations as the policies to which they correspond, but followed by the letter R.

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352: Approval of Handbooks and Directives

In order that pertinent Board policies, regulations, and school rules and procedures may be known by all staff members and students affected by them, district administrators and principals are granted authority to issue staff and student handbooks as found necessary and desirable.

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353: Temporary Administrative Arrangements

The superintendent is authorized to appoint an acting superintendent to serve specified periods of time during temporary absences from duty.
A temporary absence is defined as a vacation period, attendance at national conventions, and/or any other periods when the superintendent would be out of immediate contact or presence in the district for over 24 hours.

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354: Program Consultants

When knowledge or technical skills are needed that cannot be provided by persons on the staff, consultant assistance may be considered.

All consultants will be approved by the superintendent of designee prior to the invitation and arrangement for visitation by such person or persons to the School District.

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400 Policies: Personnel

The policies in this section define a standard of conduct for School District employees.

403: Discipline, Suspension, and Dismissal of School District Employees

The purpose of this policy is to achieve the effective operation of the School District's programs through the cooperation of all employees under a system of policies and rules applied fairly and uniformly.

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404: Employment Background Checks

The purpose of this policy is to maintain a safe and healthful environment in the School District in order to promote the physical, social, and psychological well-being of its students. To that end, the School District will seek a criminal history background check for applicants who receive an offer of employment with the School District or such other background checks as provided by this policy. The School District may also elect to do background checks of volunteers, independent contractors and student employees in the School District.

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406: Public and Private Personnel Data

The purpose of this policy is to provide guidance to School District employees as to the data the School District collects and maintains regarding its personnel.

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407: Employee Right to Know-Exposure to Hazardous Substances

The purpose of this policy is to provide Hopkins School District employees a place of employment and conditions of employment free from recognized hazards that are likely to cause death or serious injury of harm.

408: Subpoena of a School District Employee

The purpose of this policy is to protect the privacy rights of School District employees and students under both state and federal law when requested to testify or provide educational records for a judicial or administrative proceeding.

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409: Employee Publications, Instructional Materials, Inventions, and Creations

The purpose of this policy is to identify and reserve the proprietary rights of the School District to certain publications, data, instructional materials, inventions, and creations which employees may develop or create, or assist in developing or creating, while employed by the School District.

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410: Family and Medical Leave

The purpose of this policy is to provide for family and medical leave to Hopkins School District employees in accordance with the Family and Medical Leave Act and also with parenting leave under state law.

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413: Anti-Harassment, Safe Learning Environment Policy

It is the policy of Hopkins School District 270 to maintain a learning and working environment that is safe and secure, and where students and employees are treated with respect and dignity.

The District will strive to ensure that no student or employee will be subject to offensive or degrading remarks or conduct. Such behavior includes inappropriate remarks or conduct related to a student's or employee's race, color, creed, religion, national origin, sex, sexual orientation, marital status, disability, age, or status with regard to public assistance.

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414: Mandated Reporting of Child Neglect or Physical or Sexual Abuse

The purpose of this policy is to make clear the statutory requirements of school personnel to report suspected child neglect or physical or sexual abuse.

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418: Drug-Free Schools & Workplace

The purpose of this policy is to maintain a safe and healthful environment for employees and students by prohibiting the use of alcohol, toxic substances and controlled substances without a physician’s prescription.

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419: Tobacco Free Environment

The purpose of this policy is to maintain a learning and working environment that is tobacco free.

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421: Gifts to Employees

The purpose of this policy is to avoid the appearance of impropriety or the appearance of a conflict of interest with respect to gifts given to School District employees.

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424: License Status

The purpose of this policy is to ensure that qualified teachers are employed by the School District and to fulfill its duty to ascertain the licensure status of its teachers. A School Board that employs a teacher who does not hold a valid teaching license or permit places itself at risk for a reduction in state aid. This policy does not negate a teacher's duty and responsibility to maintain a current and valid teaching license.

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451: Staff Notification of Violent Behavior By Students

This policy addresses staff notification of violent behavior by students. The purpose of this policy is to address the circumstances and manner in which data should be provided to classroom teachers and other staff members about students with a significant incident or historical pattern of violent behavior in order to serve the student and protect students and staff members.

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452: Elementary Teacher Preparation Time

Principals will schedule the daily teaching and duty time of all teachers in each elementary building in such a manner as to:

  1. Ensure an equitable distribution of workloads.
  2. Provide an average of 225 to 250 minutes of preparation time per week during the student day for each teacher, except where doing so would clearly disrupt the educational process.


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453: Part-Time Professional Staff Employment

As a result of reduction in staff, least senior teachers may be involuntarily assigned to part-time positions. The District's subsequent and continuing contractual obligation to those so assigned will be reappointment to full-time when and if conditions permit.

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454: Professional Staff Transfers and Assignment to Vacancies

Instructional personnel will be assigned on the basis of their qualifications, the needs of the District, and employees' expressed desires. When it is not possible to meet all three conditions, personnel will be assigned first in accordance with the needs of the District, second where the administration feels the employee is most qualified to serve, and third, according to the expressed preference of the employees in order of seniority.

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455: Conference Attendance

It is the policy of Independent School District 270 that employee attendance at educational conferences will be permitted when such attendance is deemed in the best interest of the District. Attendance at conferences at full or partial expense of the district shall be confined to the purposes of: performing ones duties, representing the district, improving the learning environment, seeking professional growth, and contributing to the achievement of district-wide goals.

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456: Staff Ethics/Conflict of Interest

Employees of the Board will not engage in any activity that conflicts, or raises a reasonable question of conflict, with their responsibilities in the school system.

475: Privacy Standards

The policies in this section outline the responsibilities of the School District to ensure compliance in regards to the privacy of health information.

475.01: Employee Administrative Record Retention

Establish requirements that all privacy documentation be maintained in written or electronic form for a specified period of time.

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475.02: Mitigation of Harmful Effects

Mitigate the harmful effects of violations of the privacy policies and procedures or the HIPAA privacy standards known to Hopkins School District 270.

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475.03: Employee Sanctions

Provide processes for reporting of non-compliance with Hopkins School District 270's Privacy Policies and Procedures and to impose sanctions for non-compliance.

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475.04: Training for Staff

All applicable Hopkins School District 270 employees will be knowledgeable and consistently able to apply the privacy policies and procedures to their daily activities.

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475.05: Complaint and Grievance Process

Provide a process in which individuals can submit privacy complaints and have appropriate actions taken.

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475.06: Accounting for Disclosures

Define Hopkins School District 270's responsibility with regards to complying with request for an accounting of all use and disclosures of PHI.

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475.07: Inspect and Copy

Establish guidelines regarding an individual's right to inspect or copy their protected health information.

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475.08: Request Amendment

Establish guidelines regarding an individual's right to request amendments to their protected health information.

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475.09: Request Confidential Information

Establish guidelines regarding an individual's right to request protected health information be given by means of confidential communications.

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475.10: Request Restriction of Disclosures

Establish guidelines regarding an individual's right to request restrictions on disclosures of PHI for treatment, payment, and healthcare operations.

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475.11: Minimum Necessary Information

Establish guidelines on limitations regarding the uses of the amount of PHI accessible to individuals within Hopkins School District 270.

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475.12: Personal Representative

Establish guidelines for the disclosure of PHI to individuals and those designated as personal representatives.

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475.13: Business Associates

Establish the implementation of business associate contracts with entities that performs functions involving the utilization of PHI on Hopkins School District 270's behalf.

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475.14: Authorizations and Authorization Forms

Secure authorization when needed from an employee.

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475.15: Required By Law

Identify instances in which use and disclosure of an individuals PHI will be given without a consent, authorization or opportunity to agree or object.

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500 Policies: Students

The policies in this section provide guidelines for students and families to ensure a safe and constructive learning environment.

501: Weapons Policy—District-Wide

The purpose of this Policy is to assure a safe school environment for students, staff, and the public.

No student or nonstudent, including adults and visitors, shall possess, use or distribute a weapon when in a school location, except as provided in this Policy. This includes employees and students who are properly licensed to keep pistols or firearms in a motor vehicle in accordance with Minnesota Statute. The District will act to enforce this Policy and to discipline or take appropriate action against any student, teacher, administrator, a school employee, volunteer, or member of the public who violates this Policy.

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502: Search of Student Lockers, Desks, Personal Possessions, and Student's Person

The purpose of this policy is to provide for a safe and healthful educational environment by enforcing the School District's policies against contraband. It is also the intent of the administration of this Policy to treat students, subject to search provisions outlined in the policy or as permitted by law, in a respectful manner.

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503: Student Attendance

The School Board believes that regular school attendance is directly related to success in academic work, benefits students socially, provides opportunities for important communications between teachers and students, and establishes regular habits of dependability important to the future of the student. The purpose of this Policy is to encourage regular school attendance so that learning can take place.

This policy also recognizes that class attendance is a joint responsibility to be shared by the student, parent, or guardian, teacher, and administrators. This Policy will assist students in attending class.

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505: Distribution of Noncurricular Materials on School District Property by Students and Employees

The purpose of this policy is to protect the exercise of students' and employees' free speech rights, taking into consideration the educational objectives and responsibilities of the School District. It is recognized that the right of free speech and freedom of the press are the rights of every citizen and that the reasonable and responsible exercise of these rights on school premises is a valuable part of the educational experience of students. It is also recognized that these rights are not absolute. Reasonable regulation of the exercise of such rights may be made, dealing with such matters as content, time, place and manner in order to ensure that the regular educational processes of the schools are not disrupted, that public property is safeguarded, and that the rights of others are protected against abuse.

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506: Student Conduct and Discipline

The purpose of this policy is to ensure that students are aware of and comply with the School District’s expectations for student conduct. Such compliance will enhance the School District’s ability to maintain discipline and ensure that there is no interference with the educational process. The School District will take appropriate disciplinary action if students fail to adhere to the Code of Student Conduct established in this policy.

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507: Corporal Punishment

The purpose of this policy is to describe limitations on corporal punishment of students.

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508: Extended School Year for Certain Students with Individualized Education Programs

The purpose of this policy is to ensure that the School District complies with the overall requirements of law for Extended School Year (ESY) as mandated for certain students subject to individualized education programs (IEPs) when necessary to provide a free appropriate public education (FAPE).

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509: Enrollment of Nonresident Students

The School District desires to participate in the Enrollment Options Program established by Minn. Stat. It is the purpose of this policy to set forth the application and exclusion requirements used by the School District in making said determination.

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510: Athletic and Activities Policy

The purpose of this policy is to impart to students, employees, and the community, the School Districts Policy related to student athletic and activities programming.

513: Student Promotion, Retention, and Program Design

The purpose of this policy is to provide guidance to professional staff, parents and students regarding student promotion, retention and program design.

514: Bullying Prohibition Policy

The purpose of this policy is to assist the School District in its goal of preventing and responding to acts of bullying, intimidation, violence, and other similar disruptive behavior.

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515: Protection and Privacy of Student Records

Educational records will be maintained in compliance with current state and federal law.  These procedures are intended to reflect the requirements of federal and state law and are not intended to create obligations or requirements which exceed federal and state law. In the event these procedures are different from or conflict with federal or state law, the provisions of federal or state law shall govern.

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516: Administering Medication to Students

The purpose of this policy is to set forth the provisions that District personnel will use when administering medication to students.

The School District acknowledges that some students may require prescribed drugs or medication during the school day. The School District’s licensed school nurses, trained health clerks, principals, teachers or designees will administer prescribed medications in accordance with law and School District procedures when written parent permission and physician authorization are on file.

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521: Nondiscrimination Policy for Persons with Disabilities

The Hopkins School District will not discriminate on the basis of disability in admission to, access to, or operations of its programs, services, or activities, nor in its hiring or employment practices. The District intends to comply with the provisions of Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

The District recognizes its responsibility to identify and evaluate learners who, within the intent of Section 504 of the Rehabilitation Act of 1973, need special accommodations or programs in order that such learners may receive the free appropriate public education to which they are entitled.

The District will provide notice to learners’ parents, employees, bargaining organizations, and community members that it does not discriminate on the basis of disability.

The District will make facilities, programs, and activities accessible, usable, and open to persons with disabilities.

The District will develop and publish grievance procedures that provide prompt resolution of complaints of discrimination based on disability.

The District will designate an employee who will have the responsibility to coordinate the District’s efforts under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act and to give overall direction in adhering to this Policy.

Every employee of the School District will be expected to support the implementation of this Policy.

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522: Student Sex Nondiscrimination

The purpose of this policy is to provide equal educational opportunity for all students and to prohibit discrimination on the basis of sex.

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524: Acceptable Electronic Resources Use

The purpose of this policy is to set forth policies and guidelines for access to the School District’s computers, computer systems, internal network, email and communication systems, servers, Internet, and Internet technologies for safe and acceptable use, hereafter referred to as electronic resources or School District system.

In making decisions regarding student and employee access to the School District’s electronic resources, the School District considers its own stated educational mission, goals, and objectives. Electronic information research skills are now fundamental to preparation of citizens and future employees. The School District expects the faculty will integrate use of educational technologies throughout the curriculum and will provide guidance and instruction to students in their use.

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526: Hazing Prohibition

The purpose of this policy is to maintain a safe learning environment for students and staff that is free from hazing. Hazing activities of any type are inconsistent with the educational goals of the School District and are prohibited at all times.

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528: Student Parental, Family, and Marital Status Nondiscrimination

The purpose of this school district policy is to provide equal educational opportunity for all students and to prohibit discrimination on the grounds of sex, parental, family, or marital status.

 

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530: Immunizations

The purpose of this Policy is to require that all students receive the proper immunizations as mandated by law to ensure the health and safety of all students.

All students are required to provide proof of immunizations or appropriate documentation excepting the student from such immunization and such other data necessary to ensure that the student is free from any communicable diseases as a condition of enrollment.

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531: Pledge of Allegiance

The School Board recognizes the need to display an appropriate United States flag and to provide instruction to students in the proper etiquette, display, and respect of the flag. The purpose of this Policy is to provide for recitation of the pledge of allegiance and instruction in school to help further that end.

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532: Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds

The purpose of this policy is to describe the appropriate use of peace officers and crisis teams to remove, if necessary, a student with an individualized education program (IEP) from school grounds.

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533: Wellness

The purpose of this policy is to assure a school environment that promotes and protects students’ and staff members’ health, well-being, and ability to learn by supporting healthy eating and physical activity.

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550: Entrance Ages

Minnesota Statute 120A.20 requires children to be at least five years of age on September 1 of the school year for which the pupil seeks admission in order to be admitted to kindergarten, but permits school boards to establish a policy for admission of selected pupils at an earlier age.

Recognizing that a limited number of underage children may be ready for or benefit from early school entry, families shall have opportunity to request consideration for entry into or referral to kindergarten children who will turn five before November 1 of the kindergarten year. Since decisions for early entry should be made only after careful deliberation, parents of children who will turn five between September 1 and before November 1 of the kindergarten year must participate in a District-sponsored parent-education/information session in order for their children to be considered for kindergarten entrance. This meeting, which shall be well-publicized and conducted on a timely and convenient schedule, will present information designed to help parents/guardians and Hopkins School District staff to reach decisions about the state of kindergarten readiness of children who are less than five years of age by September 1. Candidates for early entrance to kindergarten must also have completed Pre-School screening and share the results of the screening with the school early entrance review team. An early entrance review team at the school building of attendance shall assist parents/guardians in making this important decision.

In no case will children be admitted to kindergarten later than 10 days after the official start of the school year.

M.S. 120A.20 requires children to be at least six years of age on September 1 of the school year for which they seek admission, or to have completed kindergarten, in order to be admitted to first grade. Admission of children to other grades shall involve a consideration of chronological age, previous school history, and apparent readiness to meet the expectations of those grades.

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551: Student Accident Insurance Program

The Board will not purchase student accident insurance. All students will be provided an opportunity to enroll at their own expense in a voluntary student accident plan selected by the Board.

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553: Student Participation: State, National & International Competitions

The Hopkins School District supports and encourages excellence in all programs under the supervision of the school system.  A variety of competitive activities which are related to the course and program objectives of approved school programs are likewise encouraged and supported within certain limits.

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555: Student Fees

The Board is dedicated to the principle that the acquisition of an education in the public school system should not be dependent upon the ability of a student or family to pay school fees.

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600 Policies: Instruction

The policies in this section outline instructional resources for students and families.

601: Curriculum and Instruction Goals

The purpose of this policy is to ensure that Hopkins Public Schools are compliant with academic goal setting practices and requirements established by federal and state educational agencies.

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602: District Calendar

A District calendar will be developed by the superintendent or designee and presented for Board adoption.

603: Curriculum Development

The purpose of this policy is to provide direction for continuous review and improvement of the school curriculum.

Curriculum development shall be directed toward the fulfillment of the goals and objectives of the education program of the School District.

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604: Instructional Curriculum

The purpose of this policy is to provide for the development of course offerings for students.

605: Alternative Learning Centers

The purpose of this policy is to recognize the need for alternative learning programs for some Hopkins School District students when a traditional school and/or classroom environment has not proven to be effective in successfully meeting learning requirements.

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606: Instructional Resources Selection/Retention

The purpose of this policy is to provide direction for selection of textbooks and instructional materials.

The School Board recognizes that selection of textbooks and instructional materials is a vital component of the School District’s curriculum. The School Board also recognizes that it has the authority to make final decisions on selection of all textbooks and instructional materials. 

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608: Intructional Services—Special Education

The purpose of this Policy is to set forth the position of the School Board on the need for special educational services on the part of some students in the School District.

The School Board recognizes that some students need special education and further recognizes the importance of providing a free appropriate public education and delivery system for students in need of special education.

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609: Religion in the Schools

The principle of religious liberty is one of the fundamental elements of freedom and democracy in the United States. The choice of what to believe is left solely to the individual, who is free to choose or reject any belief without interference from government or other members of the community. The principle of individual choice must be respected. The public schools must be vigilant so as to not to promote, inhibit or belittle any religious or nonreligious beliefs.

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610: Field Trips

Extended field trips are excursions, which require students to be accommodated overnight.  Hopkins School District recognizes that a properly planned, well conducted, and carefully supervised extended field trip may provide a mode of learning which is relevant, challenging and dynamic and which cannot be duplicated in the classroom or extracurricular setting. As such, extended field trips of value are to be encouraged within available resources by minimizing, where possible, the costs incurred by the District and students without jeopardizing student safety. 

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611: Home Schooling

The purpose of this policy is to provide guidelines for parents who wish to have their children receive education in a home school.

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612.1: Parent Involvement Policies for Title I Programs

The purpose of this Policy is to encourage and facilitate involvement by parents of students participating in Title I in the educational programs and experiences of students.

It is the policy of the School District to plan and implement, with meaningful consultation with parents of participating children, programs, activities and procedures for the involvement of those parents in its Title I programs and provide parents of participating children with a copy of written parental involvement policies.

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613: Graduation Requirements

The purpose of this policy is set forth requirements for graduation from the School District.

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615: Testing Accomodations, Modification, and Exemptions for IEP'S, Section 504 Plans, and LEP Students

The purpose of this policy is to provide adequate opportunity for students identified as having IEP, 504, or ELL accommodations to meet the graduation requirements of basic skills testings and graduation-required assessments for diploma (GRAD) tests.

616: School District System Accountability

The purpose of this policy is to ensure that the strategic and operational work of the Hopkins School District promotes higher academic achievement, utilizes data to make programming decision, and involves stakeholder input.

620: Credit for Learning

The purpose of this Policy is to recognize experiences for meeting Hopkins School District required curriculum and standards and graduation standards. Student experiences, include, but are not limited to, student achievement in alternative learning sites, in Post-Secondary Enrollment Options and other advanced enrichment programs, and in out-of-school experiences such as community organizations, work-based learning, and other educational activities and opportunities.

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624: Online Learning Options

The purpose of this policy is to recognize and govern online learning option of students enrolled in the School District for purposes of compulsory attendance.

652: Learner to Teacher Ratios

It is the intent of the Board of Education to allocate staff in a manner that will be educationally sound, instructionally appropriate, and fiscally responsible.

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653: Volunteer Management Policy

Volunteers play an increasingly important role in student’s education as they help to individualize instruction, promote school/community interaction, provide multigenerational experiences, and enrich curriculum for all. Therefore, the Hopkins Public Schools promote volunteer efforts to the greatest extent possible by appropriate recruiting, screening, placement, orientation, training, monitoring, and recognition.

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655: Eliminating the Achievement Gap

The purpose of this policy is to eliminate racial and other demographic achievement gaps in the Hopkins School District, while raising achievement levels for all students, through the conscious and deliberate examination of our institutional beliefs, practices, and structures, and by effecting systemic change to counteract the contemporary and historical impact of racism and discrimination on school achievement.

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658: Enrollment of Undocumented Students, Foreign Exchange Students, Homeless Students and Determination of Residency Requirements

The Hopkins School District, pursuant to Minnesota State Law, must enroll any student, undocumented or documented, from age 6 to 21 years of age and who resides within the District.

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659: Communicable Disease/Bloodborne Pathogens

The Hopkins School District has a vital interest in the health and safety of its students, staff, and community.  The District assumes a partnership with families and the community to provide an educational environment where students and employees learn about serious communicable or infectious diseases. This policy will focus on non-readily transmissible diseases such as human immunodeficiency virus (HIV), acquired immune deficiency syndrome (AIDS) and other bloodborne pathogens.

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675 Policies: Educational Agency Relations

The policies in this section outline the educational opportunities for non-public students as well as research activity expectations for students and staff.

676: Research Activities

Recognizing that both school and community can benefit from the results of properly designed and conducted research, the Board will permit the involvement of pupils and staff in selective research activities, provided that the research design and purpose meet the conditions outline in the policy.

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675: Enrollment of Non-Public Schools Students

The School Board welcomes the enrollment of all resident school-age children in District 270 schools. The School Board recognizes that parents/guardians have the responsibility to select the most appropriate educational programs for their children. The educational program of District 270 includes a comprehensive set of curricular and extracurricular programs that are consistent with the mission of the School District. To effectively and efficiently achieve the mission of the School District, enrollment on a full-time basis is the expectation of the School District.

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700 Policies: Fiscal Management

The policies in this section outline district financial processes and procedures.

701: Establishment And Adoption Of School District Budget

The purpose of this policy is to establish lines of authority and procedures for the establishment of the School District's revenue and expenditure budgets.

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701.1: Modification of School District Budget

It is the policy of this school district to modify its revenue and expenditure budgets in accordance with the applicable provisions of law.

702: Fiscal Accounting And Reporting System

The purpose of this policy is to adopt the Uniform Financial Accounting and Reporting Standards.

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703: Annual Audit

The purpose of this policy is to provide for an annual audit of the books and records of the School District in order to comply with law, to provide a permanent record of the School Districts financial position and to provide guidance to the District when correcting errors and discrepancies is necessary.

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704: Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System

The purpose of this policy is to provide for the development and maintenance of an inventory of the fixed assets of the School District and the establishment and maintenance of a fixed asset accounting system.

705: Depository Of Funds And Investments

The purpose of this policy is to establish guidelines for revenue generation, revenue management and the investment of School District funds.

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Transportation Policy #707: Student Transportation Services

The purpose of this policy is to ensure that all students riding a school bus receive a safe, comfortable and orderly ride to and from school.

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711: School Bus Video Camera

The purpose of this policy is to safeguard student privacy while providing for their safety and security.

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714: Financial Management Goals: Unassigned Fund Balance

The purpose of this policy is to establish the terms and maintenance of the general fund's unassigned fund balance, to create new fund balance classifications, to allow for more useful fund balance reporting, and for compliance with the reporting guidelines specified in Statement No. 54 of the Governmental Accounting Standards Board (GASB)

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750: Copyright Policy

The Hopkins School District shall operate in full compliance with the provisions of current copyright laws and Congressional guidelines. Employees and students are to adhere to all provisions of Title 17 of the United States Code, entitled “Copyrights,” and other relevant federal legislation and guidelines related to the duplication, retention, and use of copyrighted materials.

Employees and students of the Hopkins School District are responsible for conducting themselves in a manner consistent with the spirit and intent of the District Copyright Policy.

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751: Free Admissions: Life-Time Passes

Employees who have completed 25 years of service to the District will be eligible for life-time passes to school activities. The Board will also grant passes to persons who have made significant contributions to the School District. District residents 62 years of age and older will be granted lifetime passes upon request to the administration office. Passes will be honored for all activities except drama, hockey, and certain tournaments and events that are not sponsored by the District or which are jointly sponsored by the District and others.

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752: Purchasing

All purchases for Independent School District 270 will conform to applicable Minnesota Statutes relating to bidding, contracting, and purchasing.

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754: Salary Deductions: Tax Sheltered Annuities/Deferred Compensation

Any employee of the School District may allocate a portion of salary for the purchase of an individual or group voluntary tax sheltered retirement income annuity through payroll deduction, subject to established rules and regulations.

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800 Policies: Support Services

The policies in this section outline procedures used to best manage and utilize School District property and operations.

801: Equal Access To Facilities By Secondary Students

The purpose of this policy is to implement the Equal Access Act by granting equal access to secondary school facilities for students who wish to conduct a meeting for religious, political, or philosophical purposes during noninstructional time.

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802: Disposition Of Equipment And Materials

The purpose of this policy is to provide guidelines for the superintendent to assist in timely disposition of obsolete equipment and material.

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805: Waste Reduction And Recycling

The purpose of this policy is to establish a resource recovery program to promote the reduction of waste, the separation and recovery of recyclable and reusable commodities, the procurement of recyclable commodities and commodities containing recycled materials, the disposition of waste materials and surplus property and the establishment of a program of education to develop an awareness of environmentally sound waste management.

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806: Crisis Management Plan

The School District will develop and maintain a Crisis Management Plan to act as a guide for School District Board members, administration staff, students, parents, and community members to address potential crises in the School District.

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807: Health and Safety

It is the policy of Hopkins Area Schools to provide a safe and healthy environment for its staff and students.  Safety and health protection will be an integral part of all operations.

850: Pest Management

Hopkins School District 270 is committed to providing a safe and properly maintained environment for all staff, students and visitors. In this regard, the Board directs the administration to develop and implement Integrated Pest Management procedures for its buildings and grounds.

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851: Closing Of District Facilities Due To Inclement Weather Or Other Emergency Conditions

The superintendent or designee is empowered to close any or all district facilities or to dismiss students and staff early in the event of hazardous weather or conditions that threaten the health and safety of students and District personnel. The superintendent or designee is responsible for the development of District procedures and guidelines to be used in the event of facilities closing.

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852: Buildings/Grounds/Property Management

The Board recognizes that the education of children is dependent upon many factors, including a proper physical environment that is safe, clean, attractive, pleasant, and functions smoothly.

853: Security

Hopkins School District 270 is committed to providing a safe, secure and properly maintained environment for all staff, students and visitors. In this regard, the Board directs the administration to develop and implement security procedures at each District facility and to address security concerns on an ongoing basis.

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854: Energy Utilization Management

The Hopkins School Board recognizes the necessity of using energy resources efficiently and wisely and acknowledges that the successful implementation of this policy is the joint responsibility of board members, administrators, teachers, and staff, and requires the cooperation of students, parents and community members who use our facilities. Toward that end, we will schedule the review of the procedures and regulations accompanying the Energy Utilization Management Policy on an annual basis and consider potential energy savings strategies available to us. Such measures may include investments with paybacks in the form of energy utilization savings, using alternative sources of energy, examining the energy efficiency of district equipment and fuel/energy usage (water, gas, electric, technology). We will not compromise the safety or air quality of our students and staff while exercising sound environmental and financial judgment.

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855: Materials Management: Authorized Use of School-Owned Equipment

The use of District equipment by students and employees for personal purposes is prohibited. In addition, the District does not encourage employees to take District equipment home for professional use. However, there may be situations necessitated by District needs when it seems appropriate to allow employees to do so. In such instances, employees will be required to receive prior written approval from the employee’s immediate supervisor. A signed copy of the written approval must be on file prior to removing any equipment from District property.

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856: Student Nutrition Operations

The Hopkins School Nutrition program shall be a nonprofit, self-supporting program.  It is to follow the state and federal guidelines for the National School Lunch Program (NSLP), and utilize maximum reimbursements provided through the various federal/state programs in which it participates.

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857: Food And Beverage

Our intention is to give great consideration and sensitivity when utilizing resources to provide refreshments, food and beverages at District meetings

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858: Concessions

The purpose of this policy is to set forth the rules and regulations under which community groups may sell food or beverages, i.e. run a concession, in Hopkins School District facilities.

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900 Policies: School-Community Relations

The policies in this section establish guidelines to ensure a quality partnership with the community.

902: Community Use Of School Facilities

The Board of Education of Independent School District 270 recognizes the desirability of having the District's school facilities and community centers used as much as possible by community groups to promote educational, recreational, cultural and civic activities of the community.

Public school facilities exist primarily for the purpose of serving the educational needs of the youth in the community. No group or organization will be scheduled if requested use interferes with the regular school programs or school sponsored activities. The School District will determine the most appropriate and available use of the district's facility space.

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903: Visitors To School District Buildings And Community Relations

The purpose of this policy is to inform the school community and the general public of the position of the School Board on visitors to school buildings and sites.

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904: Distribution of Non-Curricular Materials on School District Property by Non-School Persons

The purpose of this policy is to provide for distribution of materials appropriate to the school setting by non-school person and organizations (defined herein as non-staff and non-students) on School District property in a reasonable time, place, and manner which does not disrupt the educational program nor interfere with the educational objectives of the School District and takes into consideration students’ and employees’ free speech rights. Permission to distribute materials on school property by non-school persons is a privilege, not a right.

When deemed appropriate, students may be asked to carry announcements and informational materials home to be shared with their parents/guardians.

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905: Advertising and Fundraising

The School District recognizes the need for fundraising to enhance the resources in support of programs for students. The School District must ensure that the appropriate procedures are in place to prevent fundraising activities from becoming too numerous and overly demanding on employees, students, parents, and the community and the activities do not detract from the academic climate or learning.

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907: Rewards

The purpose of this policy is to authorize the School Board to offer rewards to persons who provide accurate and reliable information leading to the conviction of a person who has committed or conspired to commit a crime against students or school employees, volunteers, or School Board members as a result of their affiliation with the School District, or against School District property.

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952: Community Use of School Facilities: Leases

Hopkins School District 270 may enter into lease agreements with organizations and agencies exempt from State and Federal Income Tax for space determined to be excess in School District facilities.

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953: Administration, Supervision and Maintenance of Swimming Pools

Administration of the swimming pool is the responsibility of the facility manager.

Instructors or lifeguards designated by the facility manager are responsible for supervising swimming pool activities.

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954: Gifts to the Schools

In accordance with the enabling provisions of Minnesota Statutes, the Board may accept, and at times may actually seek, bequests or gifts of money or property granted for the purposes of enhancing or extending curricular, extra curricular, and co-curricular programs and the overall operation of the schools. At its discretion, the Board may accept bequests or gifts of money or property for purposes deemed to be suitable and to utilize such money or property to support curricular, co-curricular and extra-curricular programs and to enhance and extend the general operation of the schools for the benefit of pupils and citizens.

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955: Political Campaigns and Activities

The purpose of this policy is to recognize the participation of students and employees in political issues. Further, the purpose of this policy is to define limitations on procedures and guidelines for the participation of students and employees in political campaigns, partisan or non-partisan election activities, and the distribution of political or partisan materials.

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956: Relations with Law Enforcement Authorities

Cooperation with law enforcement agencies is essential for the protection of students, staff and community and for safeguarding District properties.

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957: School District Public Relations Program

The Board of Education is committed to establishing and supporting planned and systematic, two-way communications between the Hopkins School District and the entire community.

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975 Policies: Facilities Development

The policies in this section establish the process for the naming and/or closing of district facilities.

975: Closing of a School Building

The closing of a school building by a School District may occur under the conditions outlined in the policy.

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976: Naming District Facilities

The Hopkins School Board is responsible for naming facilities, which includes buildings, rooms, internal spaces, streets, landscape materials and associated exterior furnishings, courts, athletic fields, open spaces, forests, and all other areas owned, operated, or controlled by the Hopkins School District.

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